Fieldwire Pricing 2026: Plans, Costs, and Value

When you are shopping for construction software, pricing is one of the first things you look at. And Fieldwire’s pricing page looks straightforward at first glance: pick a tier, pay per user, get started.

But once you start doing the math for your actual team size, and once you realize what Fieldwire does not include, the picture gets more complicated. That “affordable” per-user price can add up fast, especially when you still need separate tools for half of your business operations.

In this post, we are breaking down every Fieldwire pricing tier in detail. What you get, what you do not get, what the real monthly cost looks like for different team sizes, and how it compares to flat-rate alternatives like Projul.

Fieldwire Pricing Tiers: The Full Picture

Fieldwire offers four pricing tiers. All paid plans are billed per user per month, with a discount for annual billing. Here is what each tier includes as of 2026.

Basic (Free)

Fieldwire’s free plan is exactly what it sounds like: a stripped-down version meant to get you in the door.

What you get:

• Up to 5 users
• Up to 3 projects
• Up to 100 sheets
• Plan viewing
• Task management
• Specifications
• Files and photos
• Checklists
• Email support

What you do not get:

• Reports or exports
• Sheet compare
• Project templates
• Custom task statuses or fields
• Custom forms
• Any integrations
• Phone support
• RFIs, submittals, change orders, or budget tools

The Basic plan is fine for testing the platform or managing a single small project. But the 5-user and 3-project limits mean you will hit the ceiling fast if you are running an actual business. Most contractors need to upgrade within a few weeks.

Pro ($39/user/month billed annually)

The Pro tier is where Fieldwire starts to become usable for real work. At $39 per user per month with annual billing, it removes the project and sheet limits and adds some important features.

What Pro adds over Basic:

• Unlimited projects
• Unlimited sheets
• Reports and exports
• Sheet compare
• Project templates
• Custom task statuses
• Photo metadata stamps
• Submittal extractor

What Pro still does not include:

• Custom task fields
• Custom forms
• 360-degree photos
• BIM viewer
• App integrations
• Phone support
• RFIs, submittals, change orders, or budget tools

Cost by team size (annual billing):

• 5 users: $195/month
• 10 users: $390/month
• 15 users: $585/month
• 20 users: $780/month

For a mid-size crew, the Pro plan gets expensive quickly. And keep in mind, this is still a field management tool only. There is no estimating, no invoicing, and no CRM included.

Business ($64/user/month billed annually)

The Business tier is Fieldwire’s most popular paid plan and adds features that many contractors consider essential, like integrations and custom forms.

What Business adds over Pro:

• Custom task fields
• Custom forms
• 360-degree photos
• BIM viewer
• App integrations (Procore, BIM 360, etc.)
• Phone support
• Field Intelligence AI features

What Business still does not include:

• RFIs
• Submittals
• Change orders
• Budget tracking

Cost by team size (annual billing):

• 5 users: $320/month
• 10 users: $640/month
• 15 users: $960/month
• 20 users: $1,280/month

At 15 users on the Business plan, you are spending nearly $1,000/month. That is a serious line item for a tool that does not handle estimates, invoices, or accounting.

Business Plus ($89/user/month billed annually)

The top tier adds project management features that many other platforms include at lower price points.

What Business Plus adds over Business:

• RFIs
• Submittals management
• Change orders
• Budget tracking

Cost by team size (annual billing):

• 5 users: $445/month
• 10 users: $890/month
• 15 users: $1,335/month
• 20 users: $1,780/month

A 20-person team on Business Plus is paying over $21,000/year for field and project management. That is before you add estimating software, invoicing tools, a CRM, or anything else you need to run the business.

Custom/Enterprise

Fieldwire also offers custom contracts for larger organizations. These include unlimited user options, dedicated account managers, tailored training programs, API access, and single sign-on (SSO). Pricing is not published and requires contacting their sales team.

The Hidden Cost Problem with Per-User Pricing

Per-user pricing seems fair on the surface. You pay for what you use. But in construction, it creates a real problem.

Your team size is not static. During busy season, you might bring on extra crew members, project managers, or subcontractors who need access. With per-user pricing, every new person bumps your monthly bill.

This leads to one of two bad outcomes:

1. You limit who gets access. Your foreman is in the system, but your crew leads are not. So information does not flow to the people who need it, and you are back to phone calls and text messages to relay updates.

2. You pay for seats you do not always use. Maybe you add 5 users during peak season, but you are still paying for them in January when things slow down. Some contractors forget to remove users and pay for empty seats for months.

Either way, per-user pricing works against you. It punishes growth and creates friction around who should and should not have access to your project data.

What Fieldwire Does Not Include (And What It Costs to Fill the Gaps)

This is the part that catches a lot of contractors off guard. Fieldwire is a field management tool. It does one piece of the puzzle well. But to run your business, you need more than task tracking and plan viewing.

Here is what Fieldwire does not offer and what you will likely spend to fill those gaps:

Estimating

Fieldwire has zero estimating features. No line-item estimates, no material takeoffs, no markup calculations. If you bid work (and you do), you need a separate estimating tool.

Common options and their costs:

• STACK: $2,999 to $5,499/year
• Clear Estimates: $59 to $199/month
• Buildertrend estimating: bundled at $499+/month
• Spreadsheets: free but slow and error-prone

A dedicated estimating tool is not optional for most contractors. It is how you win work and make money. The fact that Fieldwire does not include one means you are paying for it somewhere else.

Invoicing and Payments

No invoicing in Fieldwire. When a phase is done and it is time to bill the customer, you are exporting data and entering it into another system.

Common invoicing tools:

• QuickBooks Online: $35 to $235/month
• FreshBooks: $19 to $60/month
• Xero: $15 to $78/month

With Projul, invoicing is built in and connected directly to your projects and estimates. Finish the work, generate the invoice, send it to the customer. No switching apps.

CRM and Lead Management

Fieldwire assumes the job is already sold. There is no pipeline for tracking leads, no way to manage follow-ups, and no system for converting prospects into projects.

CRM tools contractors commonly use:

• HubSpot: free to $1,600+/month (gets expensive fast)
• Jobber: $49 to $249/month
• AccuLynx: pricing varies

If you are spending money on marketing to generate leads, you need a system to track those leads through to a sold job. Fieldwire is not that system.

QuickBooks Integration

Fieldwire does not integrate with QuickBooks. If QuickBooks is your accounting backbone (and for most contractors it is), that means manual data transfer between your field tool and your books.

Projul’s QuickBooks integration syncs your invoices, payments, and customer data automatically. No double entry, no reconciliation headaches.

Scheduling

Fieldwire has task management, but it is not a full scheduling tool. You will not find a visual timeline, drag-and-drop job scheduling, or crew availability views. For most contractors, scheduling is how you keep jobs moving and crews productive. It needs to be more than a task list.

Total Cost of Ownership: 10-Person Team Comparison

The sticker price on a software plan page never tells the full story. To understand what you will actually pay, you need to calculate total cost of ownership (TCO). That means the subscription itself, the add-on tools you need, the time your team spends managing multiple systems, and the money you lose when things fall through the cracks.

Let us run the numbers for a realistic 10-person contracting company. This team has an owner, an office manager, two project managers, and six field crew members. They need to estimate jobs, schedule crews, manage projects in the field, invoice customers, and sync everything with QuickBooks.

Fieldwire TCO for a 10-Person Team

With Fieldwire, you are choosing between tiers that each leave gaps. Most contractors land on the Business plan because they need integrations and custom forms. Here is what that looks like across a full year:

Fieldwire Business (10 users): $640/month or $7,680/year

But that only covers field management. Your 10-person team still needs:

Fieldwire total annual cost: $10,950 to $19,200

That range is wide because it depends on which tools you pick and which plans you choose within those tools. But the floor is nearly $11,000 per year, and the ceiling approaches $20,000.

Projul TCO for a 10-Person Team

With Projul, the same 10-person team pays a flat monthly rate. No per-user charges. Every team member gets full access from day one.

• Projul Core: $4,788/year or $4,788/year
• Projul Core+: $7,188/year or $7,188/year
• Projul Pro: $14,388/year or $14,388/year

Every Projul plan includes estimating, scheduling, invoicing, CRM, QuickBooks integration, and field management tools. There is nothing else to buy.

Projul total annual cost: $4,788 to $14,388

Side-by-Side Comparison

Even comparing the most expensive Projul plan to the cheapest possible Fieldwire stack, Projul saves your team nearly $2,000 per year. Against a more realistic Fieldwire stack, the savings jump to $6,000 or more annually.

And those numbers only get more dramatic as your team grows. Add five more users to Fieldwire Business and your base cost jumps by $3,840/year. Add five more users to Projul and your cost stays exactly the same.

Hidden Costs Contractors Miss When Choosing Fieldwire

Beyond the subscription math, there are costs that never show up on a pricing page. These are the expenses that slowly drain your budget and your team’s time without anyone noticing until the damage is done.

Training and Onboarding Across Multiple Platforms

When your tech stack includes four or five separate tools, every new hire needs training on all of them. That is not one onboarding session. It is four or five, each with its own login, its own interface, and its own quirks.

For a 10-person team with normal turnover, you might onboard three to five new people per year. If each person needs two hours of training per tool across five tools, that is 30 to 50 hours of lost productivity annually just on software training. At an average burdened labor rate of $45/hour, you are looking at $1,350 to $2,250 in hidden training costs.

With a single platform like Projul, onboarding drops to one system. One login. One set of training. New hires are productive faster, and your existing team spends less time playing tech support.

Data Silos and Double Entry

When your estimating tool does not talk to your invoicing tool, and your invoicing tool does not talk to your field management tool, someone on your team is manually transferring data between systems. Every manual transfer is a chance for errors, and every error costs real money.

A mistyped number on an invoice. A material quantity that did not carry over from the estimate. A change order that was logged in one system but never made it to another. These mistakes add up to thousands of dollars per year for the average contractor.

Projul eliminates this problem because everything lives in one system. An estimate becomes a project becomes an invoice without anyone retyping a single number.

Subscription Creep and Forgotten Charges

Managing five software subscriptions means five billing cycles, five renewal dates, and five opportunities for unexpected price increases. Most SaaS companies raise prices annually, and those increases rarely come with advance warning.

It is also common for contractors to forget about tools they stopped using. That $50/month scheduling app you replaced six months ago? It might still be charging your credit card. A 2023 survey by Zylo found that the average company wastes 25% of its SaaS spend on underused or forgotten subscriptions.

The Opportunity Cost of Fragmented Workflows

This one is the hardest to quantify but often the most expensive. When your team has to switch between four different apps to complete a single workflow, they lose focus. Research from the University of California, Irvine, shows that it takes an average of 23 minutes to fully refocus after switching tasks.

For a project manager who switches between Fieldwire, an estimating tool, QuickBooks, and a CRM dozens of times per day, the lost productivity is significant. Even a conservative estimate of 30 minutes per day lost to context switching adds up to over 125 hours per year. At $55/hour for a PM, that is nearly $7,000 in lost productivity from one person alone.

The Real Monthly Cost: Fieldwire Plus Everything Else

Let’s do the honest math for a 10-person contracting company that needs field management, estimating, invoicing, CRM, and accounting integration.

Fieldwire approach (piecing it together):

• Fieldwire Business: $640/month
• Estimating software: $100 to $200/month
• QuickBooks Online: $80/month
• CRM: $50 to $150/month
• Scheduling tool: $50 to $100/month

Total: $920 to $1,170/month ($11,040 to $14,040/year)

Plus the time cost of managing five different subscriptions, five different logins, five different support channels, and data that does not automatically flow between any of them.

Projul approach (all in one):

• Projul Core: $4,788/year
• Projul Core+: $7,188/year
• Projul Pro: $14,388/year

Projul Core at $4,788/year gives you estimating, scheduling, invoicing, CRM, QuickBooks integration, and field tools. No per-user fees. No extra subscriptions.

Even at the Pro tier, you are getting significantly more functionality at a comparable price to the Fieldwire patchwork approach. And everything talks to everything else because it is one system.

Check the Projul pricing page for full plan details and feature breakdowns.

When Fieldwire Pricing Makes Sense

To be fair, there are situations where Fieldwire is a reasonable choice:

• You only need field management. If you are a large GC with Procore handling everything else and you just need a tool for field crews to view plans and manage tasks, Fieldwire does that well.
• You have a small team (5 or fewer). The free Basic plan is genuinely useful for a tiny crew on a couple of projects. Just know you will outgrow it.
• You are in the Hilti ecosystem. Hilti owns Fieldwire, so if your company is already deep in Hilti tools and procurement, there may be bundling advantages.

When Fieldwire Pricing Does Not Make Sense

For most contractors, Fieldwire’s pricing becomes hard to justify once you look at the full picture:

• Growing teams. Every new hire increases your software cost. At $64 to $89 per user, adding 5 people to the system costs $320 to $445/month extra.
• Companies that need estimating. If you bid work, you need an estimating tool. Paying for Fieldwire plus a separate estimating subscription is more expensive than an all-in-one platform.
• Contractors who invoice customers. Without invoicing built in, you are spending money and time on a separate billing system.
• Anyone tired of juggling tools. If you already have four or five subscriptions and you are looking to simplify, adding Fieldwire is moving in the wrong direction.

How Projul’s Pricing Model Is Different

Projul takes a fundamentally different approach. Instead of charging per user, Projul uses flat-rate monthly pricing:

• Core: $4,788/year
• Core+: $7,188/year
• Pro: $14,388/year

No per-user fees. Add your entire team, from the office manager to every crew lead, without the bill changing. That means you never have to decide who “deserves” a login. Everyone who needs access gets it.

And every plan includes the tools you actually need to run a construction business: estimating, scheduling, invoicing, CRM, QuickBooks integration, and field management.

The difference is not just price. It is what you get for the price. Fieldwire gives you one piece of the puzzle and charges you for each person who touches it. Projul gives you the whole puzzle at a fixed cost.

Making the Switch

If you are currently on Fieldwire and the pricing is getting out of hand, or if you are tired of managing multiple subscriptions to cover what one platform should handle, switching to Projul is straightforward.

The Projul team handles onboarding, helps migrate your project data, and trains your crew so the transition does not disrupt active jobs. Most teams are up and running within a week or two.

Want to see what the numbers look like for your specific situation? Schedule a demo and bring your current software costs. The Projul team will walk you through the platform and show you exactly what the switch would save.

See What Your Team Would Save With Projul

If you have read this far, you are probably doing the math in your head already. The best way to get a real answer is to talk to someone who can run the numbers for your specific team size, project volume, and current software stack.

Schedule a free demo with Projul and bring your current invoices. The team will walk through the platform, show you how everything connects, and give you a clear picture of what the switch would look like. No pressure, no commitment. Just the math.

Most contractors who see the side-by-side comparison make the switch within a month. The savings are that obvious.

📚 Related: See our best Fieldwire alternatives and Fieldwire vs Projul comparison. Compare with Projul’s transparent pricing.

The Bottom Line on Fieldwire Pricing

Fieldwire is not overpriced for what it does. It is a capable field management tool with solid plan viewing and task management features. The per-user pricing is in line with similar field-focused platforms.

The problem is not what Fieldwire charges. The problem is what Fieldwire does not include. When you add up the cost of Fieldwire plus the three or four other tools you need to actually run your business, the total is almost always higher than an all-in-one platform like Projul.

Do the math for your team. Add up every software subscription you are paying for right now. Then compare that total to Projul’s pricing. For most contractors, the answer is clear.

Ready to stop paying for five tools when one will do? Schedule a demo with Projul and see the difference for yourself.