Fieldwire Pricing 2026: Plans, Costs, and Value

When you are shopping for construction software, pricing is one of the first things you look at. And Fieldwire’s pricing page looks straightforward at first glance: pick a tier, pay per user, get started.

But once you start doing the math for your actual team size, and once you realize what Fieldwire does not include, the picture gets more complicated. That “affordable” per-user price can add up fast, especially when you still need separate tools for half of your business operations.

In this post, we are breaking down every Fieldwire pricing tier in detail. What you get, what you do not get, what the real monthly cost looks like for different team sizes, and how it compares to flat-rate alternatives like Projul.

Fieldwire Pricing Tiers: The Full Picture

Fieldwire offers four pricing tiers. All paid plans are billed per user per month, with a discount for annual billing. Here is what each tier includes as of 2026.

Basic (Free)

Fieldwire’s free plan is exactly what it sounds like: a stripped-down version meant to get you in the door.

What you get:

• Up to 5 users
• Up to 3 projects
• Up to 100 sheets
• Plan viewing
• Task management
• Specifications
• Files and photos
• Checklists
• Email support

What you do not get:

• Reports or exports
• Sheet compare
• Project templates
• Custom task statuses or fields
• Custom forms
• Any integrations
• Phone support
• RFIs, submittals, change orders, or budget tools

The Basic plan is fine for testing the platform or managing a single small project. But the 5-user and 3-project limits mean you will hit the ceiling fast if you are running an actual business. Most contractors need to upgrade within a few weeks.

Pro ($39/user/month billed annually)

The Pro tier is where Fieldwire starts to become usable for real work. At $39 per user per month with annual billing, it removes the project and sheet limits and adds some important features.

What Pro adds over Basic:

• Unlimited projects
• Unlimited sheets
• Reports and exports
• Sheet compare
• Project templates
• Custom task statuses
• Photo metadata stamps
• Submittal extractor

What Pro still does not include:

• Custom task fields
• Custom forms
• 360-degree photos
• BIM viewer
• App integrations
• Phone support
• RFIs, submittals, change orders, or budget tools

Cost by team size (annual billing):

• 5 users: $195/month
• 10 users: $390/month
• 15 users: $585/month
• 20 users: $780/month

For a mid-size crew, the Pro plan gets expensive quickly. And keep in mind, this is still a field management tool only. There is no estimating, no invoicing, and no CRM included.

Business ($64/user/month billed annually)

The Business tier is Fieldwire’s most popular paid plan and adds features that many contractors consider essential, like integrations and custom forms.

What Business adds over Pro:

• Custom task fields
• Custom forms
• 360-degree photos
• BIM viewer
• App integrations (Procore, BIM 360, etc.)
• Phone support
• Field Intelligence AI features

What Business still does not include:

• RFIs
• Submittals
• Change orders
• Budget tracking

Cost by team size (annual billing):

• 5 users: $320/month
• 10 users: $640/month
• 15 users: $960/month
• 20 users: $1,280/month

At 15 users on the Business plan, you are spending nearly $1,000/month. That is a serious line item for a tool that does not handle estimates, invoices, or accounting.

Business Plus ($89/user/month billed annually)

The top tier adds project management features that many other platforms include at lower price points.

What Business Plus adds over Business:

• RFIs
• Submittals management
• Change orders
• Budget tracking

Cost by team size (annual billing):

• 5 users: $445/month
• 10 users: $890/month
• 15 users: $1,335/month
• 20 users: $1,780/month

A 20-person team on Business Plus is paying over $21,000/year for field and project management. That is before you add estimating software, invoicing tools, a CRM, or anything else you need to run the business.

Custom/Enterprise

Fieldwire also offers custom contracts for larger organizations. These include unlimited user options, dedicated account managers, tailored training programs, API access, and single sign-on (SSO). Pricing is not published and requires contacting their sales team.

The Hidden Cost Problem with Per-User Pricing

Per-user pricing seems fair on the surface. You pay for what you use. But in construction, it creates a real problem.

Your team size is not static. During busy season, you might bring on extra crew members, project managers, or subcontractors who need access. With per-user pricing, every new person bumps your monthly bill.

This leads to one of two bad outcomes:

1. You limit who gets access. Your foreman is in the system, but your crew leads are not. So information does not flow to the people who need it, and you are back to phone calls and text messages to relay updates.

2. You pay for seats you do not always use. Maybe you add 5 users during peak season, but you are still paying for them in January when things slow down. Some contractors forget to remove users and pay for empty seats for months.

Either way, per-user pricing works against you. It punishes growth and creates friction around who should and should not have access to your project data.

What Fieldwire Does Not Include (And What It Costs to Fill the Gaps)

This is the part that catches a lot of contractors off guard. Fieldwire is a field management tool. It does one piece of the puzzle well. But to run your business, you need more than task tracking and plan viewing.

Here is what Fieldwire does not offer and what you will likely spend to fill those gaps:

Estimating

Fieldwire has zero estimating features. No line-item estimates, no material takeoffs, no markup calculations. If you bid work (and you do), you need a separate estimating tool.

Common options and their costs:

• STACK: $2,999 to $5,499/year
• Clear Estimates: $59 to $199/month
• Buildertrend estimating: bundled at $499+/month
• Spreadsheets: free but slow and error-prone

A dedicated estimating tool is not optional for most contractors. It is how you win work and make money. The fact that Fieldwire does not include one means you are paying for it somewhere else.

Invoicing and Payments

No invoicing in Fieldwire. When a phase is done and it is time to bill the customer, you are exporting data and entering it into another system.

Common invoicing tools:

• QuickBooks Online: $35 to $235/month
• FreshBooks: $19 to $60/month
• Xero: $15 to $78/month

With Projul, invoicing is built in and connected directly to your projects and estimates. Finish the work, generate the invoice, send it to the customer. No switching apps.

CRM and Lead Management

Fieldwire assumes the job is already sold. There is no pipeline for tracking leads, no way to manage follow-ups, and no system for converting prospects into projects.

CRM tools contractors commonly use:

• HubSpot: free to $1,600+/month (gets expensive fast)
• Jobber: $49 to $249/month
• AccuLynx: pricing varies

If you are spending money on marketing to generate leads, you need a system to track those leads through to a sold job. Fieldwire is not that system.

QuickBooks Integration

Fieldwire does not integrate with QuickBooks. If QuickBooks is your accounting backbone (and for most contractors it is), that means manual data transfer between your field tool and your books.

Projul’s QuickBooks integration syncs your invoices, payments, and customer data automatically. No double entry, no reconciliation headaches.

Scheduling

Fieldwire has task management, but it is not a full scheduling tool. You will not find a visual timeline, drag-and-drop job scheduling, or crew availability views. For most contractors, scheduling is how you keep jobs moving and crews productive. It needs to be more than a task list.

Total Cost of Ownership: 10-Person Team Comparison

The sticker price on a software plan page never tells the full story. To understand what you will actually pay, you need to calculate total cost of ownership (TCO). That means the subscription itself, the add-on tools you need, the time your team spends managing multiple systems, and the money you lose when things fall through the cracks.

Let us run the numbers for a realistic 10-person contracting company. This team has an owner, an office manager, two project managers, and six field crew members. They need to estimate jobs, schedule crews, manage projects in the field, invoice customers, and sync everything with QuickBooks.

Fieldwire TCO for a 10-Person Team

With Fieldwire, you are choosing between tiers that each leave gaps. Most contractors land on the Business plan because they need integrations and custom forms. Here is what that looks like across a full year:

Fieldwire Business (10 users): $640/month or $7,680/year

But that only covers field management. Your 10-person team still needs:

Software Gap	Typical Tool	Annual Cost
Estimating	STACK or Clear Estimates	$1,500 to $3,600
Invoicing	QuickBooks or FreshBooks	$420 to $2,820
CRM and lead tracking	HubSpot or Jobber	$600 to $3,000
Scheduling	Separate scheduler	$600 to $1,200
File storage and sharing	Dropbox or Google Workspace	$150 to $900

Fieldwire total annual cost: $10,950 to $19,200

That range is wide because it depends on which tools you pick and which plans you choose within those tools. But the floor is nearly $11,000 per year, and the ceiling approaches $20,000.

Projul TCO for a 10-Person Team

With Projul, the same 10-person team pays a flat monthly rate. No per-user charges. Every team member gets full access from day one.

• Projul Core: $4,788/year or $4,788/year
• Projul Core+: $7,188/year or $7,188/year
• Projul Pro: $14,388/year or $14,388/year

Every Projul plan includes estimating, scheduling, invoicing, CRM, QuickBooks integration, and field management tools. There is nothing else to buy.

Projul total annual cost: $4,788 to $14,388

Side-by-Side Comparison

Category	Fieldwire + Add-Ons	Projul Core	Projul Core+	Projul Pro
Base software	$7,680/year	$4,788/year	$7,188/year	$14,388/year
Estimating	$1,500 to $3,600	Included	Included	Included
Invoicing	$420 to $2,820	Included	Included	Included
CRM	$600 to $3,000	Included	Included	Included
Scheduling	$600 to $1,200	Included	Included	Included
Total	$10,950 to $19,200	$4,788	$7,188	$14,388

Even comparing the most expensive Projul plan to the cheapest possible Fieldwire stack, Projul saves your team nearly $2,000 per year. Against a more realistic Fieldwire stack, the savings jump to $6,000 or more annually.

And those numbers only get more dramatic as your team grows. Add five more users to Fieldwire Business and your base cost jumps by $3,840/year. Add five more users to Projul and your cost stays exactly the same.

Hidden Costs Contractors Miss When Choosing Fieldwire

Beyond the subscription math, there are costs that never show up on a pricing page. These are the expenses that slowly drain your budget and your team’s time without anyone noticing until the damage is done.

Training and Onboarding Across Multiple Platforms

When your tech stack includes four or five separate tools, every new hire needs training on all of them. That is not one onboarding session. It is four or five, each with its own login, its own interface, and its own quirks.

For a 10-person team with normal turnover, you might onboard three to five new people per year. If each person needs two hours of training per tool across five tools, that is 30 to 50 hours of lost productivity annually just on software training. At an average burdened labor rate of $45/hour, you are looking at $1,350 to $2,250 in hidden training costs.

With a single platform like Projul, onboarding drops to one system. One login. One set of training. New hires are productive faster, and your existing team spends less time playing tech support.

Data Silos and Double Entry

When your estimating tool does not talk to your invoicing tool, and your invoicing tool does not talk to your field management tool, someone on your team is manually transferring data between systems. Every manual transfer is a chance for errors, and every error costs real money.

A mistyped number on an invoice. A material quantity that did not carry over from the estimate. A change order that was logged in one system but never made it to another. These mistakes add up to thousands of dollars per year for the average contractor.

Projul eliminates this problem because everything lives in one system. An estimate becomes a project becomes an invoice without anyone retyping a single number.

Subscription Creep and Forgotten Charges

Managing five software subscriptions means five billing cycles, five renewal dates, and five opportunities for unexpected price increases. Most SaaS companies raise prices annually, and those increases rarely come with advance warning.

It is also common for contractors to forget about tools they stopped using. That $50/month scheduling app you replaced six months ago? It might still be charging your credit card. A 2023 survey by Zylo found that the average company wastes 25% of its SaaS spend on underused or forgotten subscriptions.

The Opportunity Cost of Fragmented Workflows

This one is the hardest to quantify but often the most expensive. When your team has to switch between four different apps to complete a single workflow, they lose focus. Research from the University of California, Irvine, shows that it takes an average of 23 minutes to fully refocus after switching tasks.

For a project manager who switches between Fieldwire, an estimating tool, QuickBooks, and a CRM dozens of times per day, the lost productivity is significant. Even a conservative estimate of 30 minutes per day lost to context switching adds up to over 125 hours per year. At $55/hour for a PM, that is nearly $7,000 in lost productivity from one person alone.

The Real Monthly Cost: Fieldwire Plus Everything Else

Let’s do the honest math for a 10-person contracting company that needs field management, estimating, invoicing, CRM, and accounting integration.

Fieldwire approach (piecing it together):

• Fieldwire Business: $640/month
• Estimating software: $100 to $200/month
• QuickBooks Online: $80/month
• CRM: $50 to $150/month
• Scheduling tool: $50 to $100/month

Total: $920 to $1,170/month ($11,040 to $14,040/year)

Plus the time cost of managing five different subscriptions, five different logins, five different support channels, and data that does not automatically flow between any of them.

Projul approach (all in one):

• Projul Core: $4,788/year
• Projul Core+: $7,188/year
• Projul Pro: $14,388/year

Projul Core at $4,788/year gives you estimating, scheduling, invoicing, CRM, QuickBooks integration, and field tools. No per-user fees. No extra subscriptions.

Even at the Pro tier, you are getting significantly more functionality at a comparable price to the Fieldwire patchwork approach. And everything talks to everything else because it is one system.

Check the Projul pricing page for full plan details and feature breakdowns.

When Fieldwire Pricing Makes Sense

To be fair, there are situations where Fieldwire is a reasonable choice:

• You only need field management. If you are a large GC with Procore handling everything else and you just need a tool for field crews to view plans and manage tasks, Fieldwire does that well.
• You have a small team (5 or fewer). The free Basic plan is genuinely useful for a tiny crew on a couple of projects. Just know you will outgrow it.
• You are in the Hilti ecosystem. Hilti owns Fieldwire, so if your company is already deep in Hilti tools and procurement, there may be bundling advantages.

When Fieldwire Pricing Does Not Make Sense

For most contractors, Fieldwire’s pricing becomes hard to justify once you look at the full picture:

• Growing teams. Every new hire increases your software cost. At $64 to $89 per user, adding 5 people to the system costs $320 to $445/month extra.
• Companies that need estimating. If you bid work, you need an estimating tool. Paying for Fieldwire plus a separate estimating subscription is more expensive than an all-in-one platform.
• Contractors who invoice customers. Without invoicing built in, you are spending money and time on a separate billing system.
• Anyone tired of juggling tools. If you already have four or five subscriptions and you are looking to simplify, adding Fieldwire is moving in the wrong direction.

How Projul’s Pricing Model Is Different

Projul takes a fundamentally different approach. Instead of charging per user, Projul uses flat-rate monthly pricing:

• Core: $4,788/year
• Core+: $7,188/year
• Pro: $14,388/year

No per-user fees. Add your entire team, from the office manager to every crew lead, without the bill changing. That means you never have to decide who “deserves” a login. Everyone who needs access gets it.

And every plan includes the tools you actually need to run a construction business: estimating, scheduling, invoicing, CRM, QuickBooks integration, and field management.

The difference is not just price. It is what you get for the price. Fieldwire gives you one piece of the puzzle and charges you for each person who touches it. Projul gives you the whole puzzle at a fixed cost.

Making the Switch

If you are currently on Fieldwire and the pricing is getting out of hand, or if you are tired of managing multiple subscriptions to cover what one platform should handle, switching to Projul is straightforward.

The Projul team handles onboarding, helps migrate your project data, and trains your crew so the transition does not disrupt active jobs. Most teams are up and running within a week or two.

Want to see what the numbers look like for your specific situation? Schedule a demo and bring your current software costs. The Projul team will walk you through the platform and show you exactly what the switch would save.

See What Your Team Would Save With Projul

If you have read this far, you are probably doing the math in your head already. The best way to get a real answer is to talk to someone who can run the numbers for your specific team size, project volume, and current software stack.

Schedule a free demo with Projul and bring your current invoices. The team will walk through the platform, show you how everything connects, and give you a clear picture of what the switch would look like. No pressure, no commitment. Just the math.

Most contractors who see the side-by-side comparison make the switch within a month. The savings are that obvious.

📚 Related: See our best Fieldwire alternatives and Fieldwire vs Projul comparison. Compare with Projul’s transparent pricing.

What Happens to Your Bill When Your Team Grows

This is where per-user pricing really hurts. Construction companies do not grow in a straight line. You land a big contract and need to bring on three new people next month. A superintendent quits and you replace them with two part-timers. Your son starts working summers and needs access to job photos.

Every one of those changes hits your Fieldwire bill.

Let’s say you start the year with 8 people on Fieldwire Business at $64/user/month. That is $512/month. By June, you have picked up two commercial projects and need to add 5 more users. Now you are at $832/month. That is a 62% increase in your software cost just because business is good.

And here is the part that really stings: you are being punished for growing. The more successful your company gets, the more you pay. There is no volume discount on Fieldwire’s standard plans. User number 20 costs the same as user number 2.

With flat-rate pricing like Projul’s construction project management platform, your software bill stays the same whether you have 8 people or 18 people. You can add a summer intern, a new PM, three crew leads, and a part-time bookkeeper without spending a single extra dollar.

That predictability matters when you are trying to bid jobs accurately. If your overhead costs jump every time you hire, your estimates are always slightly wrong. Flat-rate software is one less variable to worry about.

The Seasonal Staffing Problem

Most contractors run lean in winter and heavy in summer. A roofing company might have 6 people in December and 15 in July. With Fieldwire, you have two bad options:

Option A: Add and remove users constantly. This means someone on your team is managing licenses every month. Adding users, removing users, making sure the right people have access. It is admin work that does not make you any money.

Option B: Keep paying for peak headcount year-round. Many contractors just leave all the seats active because removing and re-adding users is a hassle. So you are paying for 15 users in December when only 6 are logging in. That is $576/month wasted on empty seats at the Business tier.

Neither option is great. Flat-rate pricing eliminates the entire problem. Add people when you need them, remove them when you do not, and your bill never changes.

Real Cost Comparison Across Team Sizes

The gap between per-user and flat-rate pricing gets wider as your team gets bigger. Here is what a full year of construction management software costs look like at different team sizes when you need field management, estimating, invoicing, CRM, and QuickBooks sync.

5-Person Team

Solution	Annual Cost
Fieldwire Business + add-on tools	$8,640 to $14,400
Projul Core (everything included)	$4,788
Projul Core+ (everything included)	$7,188

At 5 users, Fieldwire Business alone is $3,840/year. Add estimating ($1,500+), invoicing ($420+), CRM ($600+), and scheduling ($600+), and you are well past what Projul Core charges for the whole package.

Savings with Projul Core: $3,852 to $9,612/year

10-Person Team

Solution	Annual Cost
Fieldwire Business + add-on tools	$10,950 to $19,200
Projul Core (everything included)	$4,788
Projul Core+ (everything included)	$7,188

This is where the math gets painful for Fieldwire. Your base Fieldwire cost doubled because you added 5 users, but your add-on tools cost about the same. Projul’s price did not move at all.

Savings with Projul Core: $6,162 to $14,412/year

15-Person Team

Solution	Annual Cost
Fieldwire Business + add-on tools	$14,790 to $23,400
Projul Core (everything included)	$4,788
Projul Core+ (everything included)	$7,188

At 15 users, the Fieldwire base alone is $11,520/year. That is more than double what Projul Core costs for the entire platform with every feature included.

Savings with Projul Core: $10,002 to $18,612/year

25-Person Team

Solution	Annual Cost
Fieldwire Business + add-on tools	$22,470 to $31,800
Projul Core (everything included)	$4,788
Projul Pro (everything included)	$14,388

At this size, the numbers are not even close. A 25-person team on Fieldwire Business pays $19,200/year just for the base subscription. Add in the rest of your tools and you are approaching $30,000. Even Projul Pro, the most feature-rich tier, saves you over $8,000 a year.

Savings with Projul Core: $17,682 to $27,012/year

The pattern is clear. Every person you add to your team makes the per-user model more expensive while the flat-rate model stays put. Over three to five years, the difference is enough to buy a truck.

And remember, these numbers assume you stay on Fieldwire Business. If you need RFIs, submittals, or change order tracking, you are on Business Plus at $89/user/month. A 15-person team on Business Plus pays $16,020/year just for the base subscription. Add your other tools and you are looking at $20,000 to $28,000 annually. That is a full-time employee’s salary going to software subscriptions.

The question every contractor should ask is simple: am I getting $20,000 worth of value from five different tools that do not talk to each other? Or would I get more value from one platform that costs a third of that and does everything in one place?

How Fieldwire Compares to Flat-Rate Alternatives

Fieldwire is not the only option for contractors, and it is not the only per-user option either. But when you compare it to flat-rate platforms, a few things stand out.

What Fieldwire Does Well

Give credit where it is due. Fieldwire is a solid field management tool. Plan viewing is fast and clean. Task management works well on mobile. The sheet compare feature is genuinely useful for catching revisions. And for large commercial teams already using Procore, the integration can save time.

If all you need is a way to get plans and tasks in front of your field crews, Fieldwire handles that.

Where Flat-Rate Platforms Win

The problem is that “field management only” is not enough for most contractors. When you look at the best construction software options on the market, the platforms that deliver the most value are the ones that cover your whole workflow in one place.

Flat-rate platforms like Projul win in three areas:

1. Total cost at any team size. We have covered this in detail above. Once you add more than a handful of users, per-user pricing loses badly to flat-rate.

2. Everything in one system. Estimates flow into projects. Projects flow into invoices. Invoices sync to QuickBooks. Customer info lives in the CRM. Nothing gets lost between systems because there is only one system.

3. No software juggling. Your team learns one platform instead of five. Your admin manages one subscription instead of five. Your data lives in one place instead of being scattered across five different databases that do not talk to each other.

The “Best of Breed” Argument

Some people argue that you get better results by picking the best tool for each job. Best estimating tool, best field tool, best invoicing tool, and so on.

In theory, that sounds great. In practice, it means your office manager spends half their day copying data between apps. It means your PM cannot see the estimate details from the field without logging into a different platform. It means when something goes wrong on a job, you have to check three different systems to figure out what happened.

For large enterprises with dedicated IT teams and six-figure software budgets, best-of-breed can work. For a 10 to 25 person contracting company, it is usually more headache than it is worth.

Picking the Right Plan for Your Business Stage

Not every contractor needs the same thing. Where you are in your business growth should drive your software decision.

Just Starting Out (1 to 5 People)

If you just got your contractor’s license and you are running a small crew, Fieldwire’s free Basic plan is a decent way to get digital without spending money. Use it to get comfortable with digital plans and task tracking.

But start planning your next move early. The 3-project and 5-user limits will hit sooner than you think. When they do, compare Projul Core ($399/month flat) against Fieldwire Pro ($39/user/month). At just 5 users, Projul is already cheaper and includes way more features.

Growing Fast (5 to 15 People)

This is the danger zone for per-user pricing. You are adding people, taking on bigger jobs, and your software costs should not be scaling at the same rate as your payroll.

At this stage, you need estimating, scheduling, invoicing, and CRM all working together. Paying for Fieldwire plus three or four other tools is the expensive, complicated path. Moving to a flat-rate platform that includes everything is the simpler, cheaper path.

If you are in this range, check out what other contractors are spending on construction management software to make sure you are not overpaying.

Established Company (15+ People)

If you have been in business for years and you are running 15 or more people, your software stack is probably a mess. You have tools you signed up for three years ago that nobody uses. You have data in five different places. And your monthly software spend is probably higher than you realize.

This is the best time to consolidate. Add up what you are paying across all your subscriptions. Compare it to a single platform like Projul. Most established contractors who do this exercise find they can cut their software budget by 40% or more while actually getting better tools.

Take 15 minutes and do an honest audit. List every software tool your company pays for, what it costs, and whether you actually need it. The results might surprise you.

A Note on Contract Lock-In

One more thing to watch for at any stage: annual contracts. Fieldwire offers discounts for annual billing, and most contractors take the deal because the monthly rate is steep. But that means you are locked in for 12 months even if the tool stops working for you.

Before signing an annual deal with any per-user platform, ask yourself: what happens if I hire 5 more people this year? Will I need to add seats mid-contract at full price? Can I remove seats if I downsize? What is the cancellation policy?

With flat-rate pricing, these questions do not matter. Your cost is your cost. Hire, fire, grow, shrink. The bill stays the same. That kind of stability makes it way easier to plan your overhead and price your jobs accurately.

If you are comparing options right now, start with a Projul demo to see the full platform. Bring your current software invoices so you can do a real side-by-side comparison with someone who knows the numbers.

The Bottom Line on Fieldwire Pricing

Fieldwire is not overpriced for what it does. It is a capable field management tool with solid plan viewing and task management features. The per-user pricing is in line with similar field-focused platforms.

The problem is not what Fieldwire charges. The problem is what Fieldwire does not include. When you add up the cost of Fieldwire plus the three or four other tools you need to actually run your business, the total is almost always higher than an all-in-one platform like Projul.

Do the math for your team. Add up every software subscription you are paying for right now. Then compare that total to Projul’s pricing. For most contractors, the answer is clear.

Ready to stop paying for five tools when one will do? Schedule a demo with Projul and see the difference for yourself.