Free Window & Door Installation Estimate Templates (2026) - Download Now
Windows and doors are one of the highest-ticket items in residential remodeling. A single window replacement might run $800. A full-house window replacement with 15 openings pushes past $15,000. Entry doors with sidelights can top $5,000 on their own. When the numbers are this big, your estimate needs to be rock solid.
The challenge with window and door estimates is the number of variables. Every opening is a different size. Every window type has a different price. Frame conditions vary from house to house. Energy code requirements change by climate zone. And customers have strong opinions about how their windows and doors look, which means a lot of back-and-forth on product selections before you can lock in a price.
A good template handles all of this by breaking the estimate into clear sections: product selections per opening, labor per opening, trim and finishing, and then the overhead and profit on top. The customer can see exactly what each window or door costs, and you can adjust individual lines without rebuilding the whole estimate from scratch.
Below are three templates you can copy and start using today. One covers a whole-house window replacement, one is built for entry door installation, and the third handles sliding glass doors and patio doors. Each includes realistic 2026 pricing for materials, labor, and overhead.
📥 Get Your Free Window and Door Estimate Templates
Download Projul’s free window and door installation estimate templates as Google Sheets, ready to customize with your own pricing and branding.
What Every Window and Door Estimate Should Include
Before we get into the templates, here are the sections every professional window and door estimate needs:
- Customer and project details. Name, address, and job site location.
- Opening schedule. A list of every window or door being replaced, with sizes, locations, and product selections.
- Product specifications. Manufacturer, model, frame material, glass type, color, and energy ratings.
- Installation type. Pocket (insert) replacement or full-frame (new construction) for each opening.
- Labor per opening. Broken out by removal, installation, flashing, insulation, and trim.
- Trim and finishing. Interior and exterior trim, casing, caulking, and paint-ready prep.
- Equipment and other costs. Scaffolding, lifts, permits, debris disposal.
- Overhead and profit. Your markup on direct costs.
- Payment terms, timeline, and warranty. Clear expectations in writing.
- Exclusions. What is NOT included (painting, drywall repair, structural framing, etc.).
Template 1: Whole-House Window Replacement (10 Windows, Pocket Insert)
This template covers a typical whole-house window replacement project with 10 vinyl double-hung pocket (insert) replacement windows. The existing frames are in good condition, so no full-frame tearout is needed.
Window Products
| Location | Size | Window Type | Unit Cost | Total |
|---|---|---|---|---|
| Living room (2) | 36x60 | Double-hung, vinyl, Low-E | $520.00 | $1,040.00 |
| Kitchen | 36x48 | Double-hung, vinyl, Low-E | $480.00 | $480.00 |
| Kitchen (above sink) | 36x24 | Slider, vinyl, Low-E | $420.00 | $420.00 |
| Master bedroom (2) | 36x60 | Double-hung, vinyl, Low-E | $520.00 | $1,040.00 |
| Bedroom 2 | 30x48 | Double-hung, vinyl, Low-E | $450.00 | $450.00 |
| Bedroom 3 | 30x48 | Double-hung, vinyl, Low-E | $450.00 | $450.00 |
| Bathroom 1 | 24x36 | Awning, vinyl, obscure glass | $380.00 | $380.00 |
| Bathroom 2 | 24x36 | Awning, vinyl, obscure glass | $380.00 | $380.00 |
| Window Products Subtotal | $4,640.00 |
Installation Materials
| Line Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Low-expansion foam insulation | 6 | cans | $8.00 | $48.00 |
| Exterior caulk (paintable silicone) | 8 | tubes | $7.00 | $56.00 |
| Interior caulk | 6 | tubes | $5.00 | $30.00 |
| Shims (cedar, assorted) | 4 | packs | $6.00 | $24.00 |
| Interior trim/casing (primed, per lin ft) | 120 | lin ft | $2.50 | $300.00 |
| Exterior trim (PVC, per lin ft) | 80 | lin ft | $4.00 | $320.00 |
| Finish nails and adhesive | 1 | lot | $35.00 | $35.00 |
| Window flashing tape | 2 | rolls | $25.00 | $50.00 |
| Installation Materials Subtotal | $863.00 |
Labor
| Task | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Remove existing windows | 10 | each | $45.00 | $450.00 |
| Install pocket replacement windows | 10 | each | $180.00 | $1,800.00 |
| Insulate and seal around frames | 10 | each | $25.00 | $250.00 |
| Install interior trim/casing | 10 | each | $65.00 | $650.00 |
| Install exterior trim | 10 | each | $55.00 | $550.00 |
| Caulk exterior (weatherseal) | 10 | each | $20.00 | $200.00 |
| Cleanup and debris removal | 1 | lot | $250.00 | $250.00 |
| Labor Subtotal | $4,150.00 |
Equipment and Other Costs
| Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Permit fee | 1 | each | $200.00 | $200.00 |
| Dumpster rental (old windows/trim) | 1 | each | $350.00 | $350.00 |
| Material delivery | 1 | each | $125.00 | $125.00 |
| Window protection (during install) | 1 | lot | $50.00 | $50.00 |
| Equipment Subtotal | $725.00 |
Summary
| Amount | |
|---|---|
| Window products | $4,640.00 |
| Installation materials | $863.00 |
| Labor | $4,150.00 |
| Equipment and other | $725.00 |
| Direct Cost Subtotal | $10,378.00 |
| Overhead (15%) | $1,556.70 |
| Profit (12%) | $1,432.16 |
| Total Estimate | $13,366.86 |
Tips for This Template
- List each window by room location and size. This helps the customer verify that you measured every opening and selected the right product for each one.
- Pocket replacements are faster and cheaper than full-frame, but they reduce the glass area slightly because the new window fits inside the existing frame. Explain this trade-off to the customer.
- Low-E glass and argon gas fill are standard in most climate zones now. Do not list them as upgrades. They are the baseline. Customers shopping for windows already expect these features.
- Interior trim/casing may not be needed if the existing trim is in good shape and the new window fits tightly. Inspect before you price. Leaving out unnecessary trim work can make your bid more competitive without cutting your margins.
Template 2: Entry Door Replacement (Front Door with Sidelights)
This template covers a front entry door replacement with a fiberglass door, one sidelight, new frame, hardware, and interior/exterior trim. This is one of the highest-visibility projects for a homeowner, so product selection and finish quality are critical.
Door Products and Hardware
| Line Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Fiberglass entry door (36x80, 6-panel) | 1 | each | $1,200.00 | $1,200.00 |
| Sidelight panel (14x80, matching) | 1 | each | $650.00 | $650.00 |
| Pre-hung frame assembly | 1 | each | $350.00 | $350.00 |
| Deadbolt (single-cylinder, satin nickel) | 1 | each | $85.00 | $85.00 |
| Entry handle set (matching finish) | 1 | each | $120.00 | $120.00 |
| Threshold (aluminum, adjustable) | 1 | each | $45.00 | $45.00 |
| Weatherstripping kit | 1 | each | $35.00 | $35.00 |
| Hinges (ball bearing, 4.5”, set of 3) | 1 | set | $28.00 | $28.00 |
| Door sweep | 1 | each | $15.00 | $15.00 |
| Door Products Subtotal | $2,528.00 |
Installation Materials
| Line Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Exterior door flashing (peel-and-stick) | 1 | roll | $45.00 | $45.00 |
| Low-expansion foam insulation | 3 | cans | $8.00 | $24.00 |
| Exterior caulk | 4 | tubes | $7.00 | $28.00 |
| Interior caulk | 2 | tubes | $5.00 | $10.00 |
| Shims (cedar) | 2 | packs | $6.00 | $12.00 |
| Interior door casing (primed, per lin ft) | 18 | lin ft | $3.00 | $54.00 |
| Exterior trim/brickmould (PVC, per lin ft) | 18 | lin ft | $5.00 | $90.00 |
| Finish nails and adhesive | 1 | lot | $20.00 | $20.00 |
| Installation Materials Subtotal | $283.00 |
Labor
| Task | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Remove existing door, frame, and trim | 1 | lot | $250.00 | $250.00 |
| Prep and modify rough opening (if needed) | 1 | lot | $200.00 | $200.00 |
| Install pre-hung door and sidelight | 1 | lot | $650.00 | $650.00 |
| Flash and weatherseal | 1 | lot | $150.00 | $150.00 |
| Install hardware (lockset, deadbolt) | 1 | lot | $75.00 | $75.00 |
| Install interior trim/casing | 1 | lot | $175.00 | $175.00 |
| Install exterior trim/brickmould | 1 | lot | $200.00 | $200.00 |
| Insulate around frame | 1 | lot | $75.00 | $75.00 |
| Adjust door, check operation | 1 | lot | $50.00 | $50.00 |
| Cleanup and haul-off | 1 | lot | $100.00 | $100.00 |
| Labor Subtotal | $1,925.00 |
Equipment and Other Costs
| Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Permit fee (if required) | 1 | each | $150.00 | $150.00 |
| Old door/frame disposal | 1 | each | $75.00 | $75.00 |
| Material delivery | 1 | each | $75.00 | $75.00 |
| Equipment Subtotal | $300.00 |
Summary
| Amount | |
|---|---|
| Door products and hardware | $2,528.00 |
| Installation materials | $283.00 |
| Labor | $1,925.00 |
| Equipment and other | $300.00 |
| Direct Cost Subtotal | $5,036.00 |
| Overhead (15%) | $755.40 |
| Profit (12%) | $694.97 |
| Total Estimate | $6,486.37 |
Tips for This Template
- Entry doors are the first thing visitors see. Customers care about the details. Specify the exact door style, color, glass pattern (if any), and hardware finish on the estimate. Vague descriptions like “fiberglass door with lock” do not give the customer confidence.
- Pre-hung doors are much easier to install than hanging a slab in an existing frame. If you are doing a full replacement (not just a slab swap), always recommend a pre-hung unit. The extra cost for the frame assembly saves significant labor time and gives a better result.
- Rough opening modifications are common on older homes where the original framing has settled or shifted. Budget at least $200 for minor adjustments. If structural header work is needed, that is a separate, larger line item.
- Weatherstripping and threshold quality directly affects energy performance and customer satisfaction. Do not cheap out on these items. A $15 door sweep and a $45 adjustable threshold are worth every penny compared to a callback for drafts.
Template 3: Sliding Glass Door / Patio Door Replacement
This template covers the replacement of a standard 6-foot sliding glass door (patio door) with a new vinyl unit, including frame, track, and interior/exterior trim.
Door Products
| Line Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Vinyl sliding patio door (72x80, Low-E, argon) | 1 | each | $1,400.00 | $1,400.00 |
| Multi-point locking hardware | 1 | each | $85.00 | $85.00 |
| Screen door (sliding, aluminum frame) | 1 | each | $120.00 | $120.00 |
| Handle set (interior/exterior) | 1 | each | $65.00 | $65.00 |
| Door Products Subtotal | $1,670.00 |
Installation Materials
| Line Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Sill pan flashing | 1 | each | $35.00 | $35.00 |
| Exterior flashing tape | 1 | roll | $25.00 | $25.00 |
| Low-expansion foam insulation | 3 | cans | $8.00 | $24.00 |
| Exterior caulk | 4 | tubes | $7.00 | $28.00 |
| Interior caulk | 2 | tubes | $5.00 | $10.00 |
| Shims (cedar) | 2 | packs | $6.00 | $12.00 |
| Interior trim/casing (primed, per lin ft) | 20 | lin ft | $3.00 | $60.00 |
| Exterior trim (PVC, per lin ft) | 20 | lin ft | $5.00 | $100.00 |
| Finish nails and adhesive | 1 | lot | $20.00 | $20.00 |
| Installation Materials Subtotal | $314.00 |
Labor
| Task | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Remove existing sliding door and frame | 1 | lot | $300.00 | $300.00 |
| Prep rough opening, check for damage | 1 | lot | $200.00 | $200.00 |
| Install sill pan and flashing | 1 | lot | $150.00 | $150.00 |
| Set and level new door unit | 1 | lot | $450.00 | $450.00 |
| Insulate and seal around frame | 1 | lot | $100.00 | $100.00 |
| Install and adjust sliding panels | 1 | lot | $150.00 | $150.00 |
| Install interior trim/casing | 1 | lot | $200.00 | $200.00 |
| Install exterior trim | 1 | lot | $225.00 | $225.00 |
| Install screen door | 1 | lot | $50.00 | $50.00 |
| Final adjustments, lock check, cleanup | 1 | lot | $125.00 | $125.00 |
| Labor Subtotal | $1,950.00 |
Equipment and Other Costs
| Item | Quantity | Unit | Unit Cost | Total |
|---|---|---|---|---|
| Permit fee (if required) | 1 | each | $150.00 | $150.00 |
| Old door disposal | 1 | each | $75.00 | $75.00 |
| Material delivery | 1 | each | $75.00 | $75.00 |
| Equipment Subtotal | $300.00 |
Summary
| Amount | |
|---|---|
| Door products | $1,670.00 |
| Installation materials | $314.00 |
| Labor | $1,950.00 |
| Equipment and other | $300.00 |
| Direct Cost Subtotal | $4,234.00 |
| Overhead (15%) | $635.10 |
| Profit (12%) | $584.29 |
| Total Estimate | $5,453.39 |
Tips for This Template
- Sliding glass doors are heavy and awkward. A 6-foot vinyl sliding door can weigh 150 to 250 pounds. Plan for two installers minimum, and make sure the delivery path from the truck to the opening is clear.
- Sill pan flashing is non-negotiable. Water damage at the sill is the number one failure point for patio doors. If you skip the sill pan to save 30 minutes of labor, you will be back in a year to deal with rot and mold. Always install it and always call it out as a line item.
- Multi-point locks are standard on most quality sliding doors now. Make sure the customer knows their new door has better security than the old single-point latch they are replacing.
- If the existing subfloor at the door opening is damaged or uneven, you may need to repair or level it before installing the new unit. Include a note: “Subfloor repair, if needed, will be quoted separately upon discovery.”
Common Window and Door Line Items and 2026 Pricing Ranges
Use this reference table to sanity-check your estimates or build a custom template from scratch.
Window Costs (Per Unit, Installed)
| Window Type | Low Range | Mid Range | High Range |
|---|---|---|---|
| Vinyl double-hung (standard size) | $450.00 | $700.00 | $1,000.00 |
| Vinyl slider | $400.00 | $600.00 | $900.00 |
| Vinyl casement | $500.00 | $800.00 | $1,200.00 |
| Vinyl awning | $350.00 | $550.00 | $850.00 |
| Fiberglass double-hung | $700.00 | $1,000.00 | $1,500.00 |
| Wood-clad double-hung | $800.00 | $1,200.00 | $2,000.00 |
| Picture window (fixed, large) | $500.00 | $900.00 | $1,600.00 |
| Bay/bow window | $1,500.00 | $2,500.00 | $4,500.00 |
Door Costs (Per Unit, Product Only)
| Door Type | Low Range | Mid Range | High Range |
|---|---|---|---|
| Steel entry door (pre-hung) | $400.00 | $700.00 | $1,200.00 |
| Fiberglass entry door (pre-hung) | $800.00 | $1,200.00 | $2,500.00 |
| Wood entry door (pre-hung) | $1,200.00 | $2,500.00 | $5,000.00 |
| Sidelight (single panel) | $400.00 | $650.00 | $1,200.00 |
| Transom window | $300.00 | $550.00 | $1,000.00 |
| Vinyl sliding patio door (6 ft) | $900.00 | $1,400.00 | $2,200.00 |
| French patio door (hinged, pair) | $1,200.00 | $2,000.00 | $3,500.00 |
| Multi-slide/bi-fold patio door | $3,000.00 | $6,000.00 | $12,000.00 |
Labor Rates (Per Opening)
| Task | Low Range | Mid Range | High Range |
|---|---|---|---|
| Window removal (pocket) | $30.00 | $45.00 | $75.00 |
| Window removal (full-frame) | $60.00 | $100.00 | $150.00 |
| Window install (pocket) | $120.00 | $180.00 | $280.00 |
| Window install (full-frame) | $200.00 | $320.00 | $500.00 |
| Entry door removal and install | $350.00 | $550.00 | $900.00 |
| Sliding patio door removal and install | $400.00 | $650.00 | $1,000.00 |
| Interior trim per opening | $40.00 | $65.00 | $100.00 |
| Exterior trim per opening | $35.00 | $55.00 | $90.00 |
| Flashing and weathersealing per opening | $20.00 | $35.00 | $60.00 |
Common Add-On Costs
| Item | Typical Range |
|---|---|
| Building permit | $100 - $300 |
| Dumpster rental | $300 - $450 |
| Scaffolding (second floor windows) | $150 - $400 |
| Lead paint testing (pre-1978 homes) | $25 - $50 per sample |
| Lead-safe work practices (if applicable) | $300 - $800 per project |
| Structural header modification | $500 - $1,500 per opening |
| Interior drywall/plaster repair | $100 - $300 per opening |
| Exterior siding repair/patching | $75 - $250 per opening |
Tips for Writing Accurate Window and Door Estimates
Measure Every Opening Individually
No two windows in a house are exactly the same size, especially in older homes. Measure the width and height of every opening from inside the frame. Measure at three points (top, middle, bottom for width; left, center, right for height) and use the smallest measurement. Order windows to fit the actual opening, not the “nominal” size listed in the builder’s plans.
Understand Pocket vs. Full-Frame Replacement
This is the single biggest decision that affects your estimate. Pocket (insert) replacements cost 30-50% less than full-frame because you skip the exterior trim removal, flashing, and finish work. But pocket replacements only work when the existing frame is solid, square, and not rotted. Always check the frame condition during your site visit and make the recommendation in your estimate with a clear explanation of why.
Check for Lead Paint
Any home built before 1978 may have lead paint on window and door trim. Federal EPA rules require lead-safe work practices (RRP rule) if you are disturbing more than 6 square feet of painted surface per room for interior work or 20 square feet for exterior work. Lead-safe procedures add time, materials, and liability. Include lead testing costs in your estimate for pre-1978 homes, and add a line item for RRP compliance if lead is found.
Account for Energy Code Requirements
Most states now require replacement windows to meet specific energy performance standards (U-factor, Solar Heat Gain Coefficient, and air infiltration ratings). These requirements vary by climate zone. In northern zones, you may need triple-pane or higher-performance glass to pass inspection. In southern zones, low solar heat gain is the priority. Make sure the products you specify on the estimate meet your local code, or you risk failing inspection.
Price Each Opening Separately
A 24x36 bathroom window does not cost the same as a 48x72 living room picture window. Price each opening on its own line with the specific product, size, and installation cost. This makes the estimate transparent for the customer and easy to adjust if they decide to skip certain windows or upgrade others.
Do Not Forget Interior Finish Work
Removing an old window or door often damages the interior trim, casing, or drywall around the opening. If the customer expects a paint-ready result, you need to include trim installation, caulking, and possibly minor drywall or plaster patching. Leaving this out of your estimate leads to awkward conversations when the job is “done” but the walls around the new windows look rough.
Common Mistakes in Window and Door Estimates
Quoting a per-window average instead of per-opening pricing. Every window is a different size and type. Averaging costs across all windows hides the true cost of larger or specialty units and makes your bid less competitive on the standard ones.
Ignoring the exterior trim condition. Even on pocket replacements, the exterior casing and brickmould may be rotted or damaged. If you do not inspect it during your site visit, you will discover it during install and have to eat the cost or have an uncomfortable conversation with the customer.
Forgetting about screens. Most replacement windows come with screens, but not all do. And existing screens rarely fit new windows. Make sure screens are included in your product pricing or listed as a separate line item.
Not accounting for second-floor access. Ground-floor windows are easy. Second-floor and third-floor windows require ladders, scaffolding, or lifts. The extra setup time and safety requirements add real cost. Include scaffolding or lift rental as a line item for any window above the first floor.
Skipping the sill pan on doors. Every exterior door needs a sill pan or flashing system at the bottom to prevent water from getting under the threshold and into the subfloor. This is the most common source of rot and water damage at door openings. Never skip it, and always call it out on the estimate.
Underestimating lead paint work. If the house was built before 1978 and you disturb painted surfaces without following RRP rules, you face fines up to $37,500 per day per violation. This is not a minor risk. Test for lead, follow the rules, and price accordingly.
What Every Window and Door Estimate Needs Beyond the Numbers
- Product specifications. Manufacturer, model, frame material, color, glass type (Low-E, argon, triple-pane), and energy ratings (U-factor, SHGC). “Milgard Tuscany Series vinyl double-hung, white, dual-pane Low-E with argon fill, U-factor 0.30, SHGC 0.25.”
- Opening schedule. A table listing every window or door by room, size, type, and product. This is your roadmap and the customer’s reference.
- Installation type. Pocket or full-frame for each opening, with a brief explanation of why.
- Timeline. “Windows ordered within 3 business days of signed contract. Lead time: 3-4 weeks. Installation begins within 1 week of delivery. Estimated install time: 3-4 working days for 10 windows.”
- Payment terms. “50% deposit at contract signing (covers product order). 50% due upon completion and final walkthrough.”
- Warranty. Manufacturer warranty on products plus your workmanship warranty. “Milgard full lifetime warranty on windows. Two-year workmanship warranty on installation covering seal failures, trim separation, and operational issues.”
- Exclusions. “This estimate does not include interior painting, wallpaper removal, exterior siding repair beyond the immediate trim area, or structural modifications. Lead paint abatement, if needed, will be quoted separately after testing.”
Frequently Asked Questions
Check the FAQ section above for answers to the most common questions about window and door estimates, including replacement costs, pocket vs. full-frame, installation timelines, permit requirements, and how to handle entry door quotes.
Start Sending Better Window and Door Estimates Today
These templates give you a solid foundation for whole-house window replacements, entry door upgrades, and patio door installations. Customize them with your local pricing, specify the products you work with, add your branding, and start sending professional estimates that win more jobs.
If you are ready to move beyond spreadsheets, Projul’s estimating features let you build, send, and track estimates from your phone or computer. Create estimates on the job site right after measuring, send them for approval with one tap, and convert accepted estimates into active projects automatically.
Projul offers three plans with no per-user fees. Rated 9.8 out of 10 on G2. Check out pricing or schedule a live demo and see how it works for your crew.
📥 Get Your Free Window and Door Estimate Templates
Download Projul’s free window and door installation estimate templates as Google Sheets, ready to customize with your own pricing and branding.
DISCLAIMER: We make no warranty of accuracy, timeliness, and completeness of the information presented on this website. Posts are subject to change without notice and cannot be considered financial advice.
Frequently Asked Questions
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