Customer eSignatures for Fast and Easy Approvals

Get Contracts Signed Without the Runaround

Projul lets you send estimates and contracts for digital signature right from the app. Your clients sign on their phone or computer, and you get notified the second it’s done. No printing, no scanning, no driving across town to pick up a signed copy.

Projul’s eSignature tool lets contractors send estimates, contracts, and change orders for digital signature from one app. Clients sign on any device in minutes, and signed documents attach to the project automatically. Projul offers flat-rate pricing with no per-user fees for construction companies of all sizes.

Over 5,000 contractors use Projul to close deals faster with built-in construction e-signatures. The signed documents stay attached to the project, so you’ve always got a record when you need it.

Why Paper Signatures Still Cost Contractors Money

Think about what happens with a paper signature. You print the estimate, drive it to the client (or mail it), wait for them to sign, then pick it up or wait for it to come back. Best case, that’s a day or two. Worst case, the signed copy sits on their counter for a week while they “get around to it.”

Every day between sending an estimate and getting it signed is a day your project isn’t starting. It’s a day your crew could be working but isn’t. And it’s a day your competitor could swoop in with a faster process.

Paper signatures also get lost. They get coffee stains. They get filed in the wrong folder. And when you need to reference what the client actually approved six months later, good luck finding it in a filing cabinet.

Contractor electronic signatures fix all of this. The document lives digitally, it’s signed in minutes, and it’s stored with the project forever. No filing cabinets, no lost paperwork, no wasted time.

How E-Signatures Speed Up Your Pipeline

The fastest contractor wins. Not always on price, but on responsiveness. When a homeowner gets three estimates and one contractor sends a professional estimate they can sign on their phone in two minutes, that contractor has a massive advantage.

Here’s how construction e-signatures speed things up with Projul:

Same-day approvals. You build the estimate, send it, and the client signs before dinner. Contractors using Projul report closing deals the same day they send the estimate. That kind of speed changes your close rate.

No back-and-forth. The client reviews the estimate in their client portal or email. If they want changes, they request them with a click. You update the estimate and resend. No phone tag, no “I’ll print the new version and bring it over.”

Change orders stay on track. Mid-project changes are where things get messy. With Projul, you create the change order, send it for signature, and the client approves from their phone. The approved change order ties directly to the project, so your crew knows exactly what was agreed to.

Automatic record keeping. Every signed document is stored with the project. When you need proof of what was approved, it’s one click away. No searching through email, no flipping through folders.

What to Look for in Construction E-Signature Software

Not all e-signature tools are built for construction. Here’s what matters:

Built into your workflow. If you have to switch to a separate app to get signatures, you’re adding friction. Projul’s e-signatures live right inside the estimate and change order process. Build the estimate, send it for construction estimate signing, and track the status without leaving Projul.

No per-signature fees. Some tools charge you every time you send a document for signature. That adds up fast when you’re sending 20-30 estimates a month plus change orders. Projul includes unlimited e-signatures with your subscription.

Mobile-friendly. Your clients are busy. They’re not sitting at a desk waiting to sign your estimate. They’re at the grocery store, at their kid’s game, or on the couch at 9 PM. If they can sign on their phone in under a minute, they will. If they have to print something, they won’t.

Stored with the project. A signed estimate that lives in someone’s email inbox isn’t organized. In Projul, every signed document links to the project automatically. Your office team and field crew can see what’s approved without asking anyone.

Legally compliant. Projul’s e-signatures comply with the ESIGN Act and UETA, which means they’re legally binding in all 50 states. Every signature includes a timestamp and signer information for your records.

One Less Reason for Projects to Stall

Projul’s e-signature feature eliminates one of the most common reasons projects sit idle: waiting on a signed document. Clients approve estimates and change orders from anywhere. You send it, they sign it, and the project keeps moving.

Every signed document links directly to the job in Projul, so your office team and field crew see exactly what’s been approved. Projul users save 2+ hours daily by cutting out the printing, scanning, and driving that old-school signatures require.

Send Estimates and Get Them Signed in One Step

Build your estimate in Projul, send it for e-signature, and track the whole thing in your CRM. No switching between apps. The signed estimate stays with the project record forever.

When the estimate is approved, convert it to tasks and start scheduling the job immediately. From estimate to signed contract to active project, all in one platform.

Get Paid Faster After Approval

Once the client signs, you’re ready to bill. Projul connects your signed estimates directly to invoicing, so you can generate an invoice from the approved estimate in one click. No retyping line items, no missed charges. The faster you get a signature, the faster you get paid.

E-Signatures for Your Entire Team

One of the biggest problems with third-party e-signature tools is the per-user pricing. If you’ve got five estimators and an office manager who all need to send documents for signature, those costs add up fast. DocuSign’s business plan can run $25-40 per user per month.

Projul includes e-signatures for your entire team at no extra cost. No per-user fees, no per-document charges. Your estimators, project managers, and office staff can all send documents for signature without worrying about hitting a limit.

That means your field team can send a change order for signature from the jobsite. Your office manager can send the contract. Your lead estimator can push out five estimates in a morning. Everyone has access, because that’s how construction actually works.

How Contractors Use E-Signatures Every Day

Construction e-signatures aren’t just for estimates. Contractors using Projul send all kinds of documents for digital signature:

Estimates and proposals. The most common use case. Build it, send it, get it signed. Construction estimate signing in Projul takes your client about 60 seconds.

Change orders. Scope changes happen on every project. Getting them signed quickly protects your margins and prevents disputes later.

Contracts and agreements. If you send separate contracts beyond the estimate, those get signed digitally too. Everything stays with the project.

Warranty documents. Some contractors send warranty information for signature at project closeout. It’s a professional touch that clients remember.

The more you move to digital signatures, the less paper you deal with. And the less paper you deal with, the fewer things get lost, misfiled, or forgotten.

Clients Sign Right From Their Portal

Your clients review and sign documents through the client portal. They don’t need to download anything or create an account somewhere else. Open, review, sign, done.

Why Paper Signatures Are Killing Your Close Rate

Let’s be honest about what paper signatures actually cost you. It’s not just the inconvenience - it’s real money walking out the door every single week.

You’re driving across town for a signature. Picture this: you spent two hours putting together a detailed estimate for a bathroom remodel. You email it over as a PDF. The homeowner prints it out, sets it on the kitchen counter, and… life happens. Three days later, you call to follow up. “Oh yeah, I meant to look at that. Can you swing by so we can go over it together?” Now you’re burning 45 minutes of drive time, plus another 30 minutes sitting at their kitchen table, just to get a name on a piece of paper. That’s time you could have spent on the jobsite, meeting with another prospect, or building the next estimate.

Multiply that by 10 or 15 estimates a month, and you’re losing entire days just chasing signatures. Your truck is racking up miles. Your schedule is full of gaps. And your crew is waiting on you to close deals so they have work lined up for next week.

Clients sit on printed estimates for days. Here’s the thing about paper: it doesn’t create urgency. A printed estimate sitting on someone’s counter blends in with the junk mail, the kid’s homework, and the grocery list. It’s easy to forget. It’s easy to set aside “until this weekend.” And every day that estimate sits unsigned is a day your competitor could send their own bid - maybe digitally, maybe with a one-tap signature option that makes yours look outdated.

The data backs this up. Contractors who send digital estimates that clients can sign immediately report close rates 20-30% higher than those still relying on paper. Speed matters. The contractor who makes it easiest to say yes is the one who wins the job.

Lost or damaged documents create real problems. Paper gets lost. It gets coffee-stained. It gets left in the truck. It gets filed in the wrong folder - or never filed at all. Six months into a project, when a client says “I never agreed to that price for the cabinets,” you’re digging through filing cabinets, truck consoles, and desk drawers trying to find the signed copy. Maybe you find it. Maybe you don’t.

And if you don’t? You’re eating the cost. You’re negotiating from a position of weakness because you can’t prove what was agreed to. That one lost document could cost you thousands.

No audit trail means no protection. Paper signatures don’t come with timestamps, IP addresses, or digital records. If a dispute goes sideways - and in construction, disputes happen - a paper signature is just ink on a page. There’s no way to prove when it was signed, where it was signed, or whether the signer actually reviewed the document. Digital signatures give you a complete audit trail that holds up in court. Paper gives you a he-said-she-said situation.

The math is simple. Between drive time, follow-up calls, lost documents, and slower close rates, paper signatures cost the average contractor thousands of dollars per year. Not in direct fees - in lost time, lost deals, and lost protection. Switching to digital signatures isn’t about being tech-savvy. It’s about not leaving money on the table.

How eSignatures Work in Projul

If you’ve never used e-signatures before, the process might sound complicated. It’s not. Here’s exactly what happens from start to finish, step by step.

Step 1: Build your estimate. You create your estimate or change order right inside Projul. Add your line items, materials, labor costs, notes, photos - whatever the client needs to see. Use one of your saved templates to speed things up, or build it from scratch. The estimate lives in Projul, tied to the lead or project, so nothing gets lost.

Step 2: Send it for signature. When your estimate is ready, hit send. Projul delivers the document to your client via email, text message, or both. You pick the delivery method based on what works best for that client. Some people check email constantly. Others live on their phone and respond to texts in seconds. Either way, the client gets a link to review and sign.

The notification is clean and professional. It comes from your company, with your branding, so the client knows exactly what it is when they open it. No confusing third-party branding. No “DocuSign wants you to sign a document” subject lines that end up in spam folders. Your communication tools in Projul keep everything on-brand and easy to track.

Step 3: Client opens on any device. Your client taps the link on their phone, tablet, or computer. There’s nothing to download. No app to install. No account to create. The document opens right in their browser. This matters more than you think - every extra step between “open” and “sign” is a chance for the client to say “I’ll do this later” and forget about it.

Step 4: Client reviews the line items. The estimate displays clearly with all your line items, descriptions, totals, and terms. The client scrolls through everything at their own pace. If they have questions, they can reach out through the client portal or respond directly. But because your estimate is detailed and well-organized, most clients don’t need a follow-up conversation. They read it, they understand it, and they’re ready to move forward.

Step 5: Client signs with a finger or mouse. On a phone, the client draws their signature with their finger right on the screen. On a computer, they use their mouse or trackpad. It takes about five seconds. There’s no fumbling with a printer, no hunting for a pen, no scanning the signed copy back. Just a quick signature on the screen and they’re done.

Step 6: You get notified instantly. The moment the client signs, Projul sends you a notification. You know immediately that the deal is closed. No more wondering if they got the email. No more calling to ask “did you have a chance to look at that estimate?” You sent it, they signed it, and you know about it in real time.

This instant notification changes how you run your day. You can line up materials, schedule the crew, and start planning the project the minute the signature comes in. There’s no lag, no guessing, no wasted time.

Step 7: Signed copy stored automatically. The signed document is saved to the project record in Projul. You don’t have to download it, rename it, upload it to a folder, or email it to your office manager. It’s just there - attached to the right project, accessible to your whole team, forever. If you need to reference it in six months or two years, you open the project and there it is.

The whole process - from sending to signing to storing - usually takes less than 10 minutes. Compare that to the days or weeks that paper signatures can drag out, and you start to see why contractors who switch to e-signatures never go back.

eSignatures for Change Orders: Protecting Your Profit

Ask any experienced contractor what kills profit margins faster than anything else, and the answer is almost always the same: scope creep. It’s the work that gets added mid-project without proper documentation. The client asks for an extra outlet in the bathroom. The homeowner wants to upgrade the countertop material. The GC calls and says “while you’re up there, can you also…” And because you’re busy, because the crew is already on site, because the client is standing right there, you say yes and figure you’ll sort out the paperwork later.

Later never comes. Or when it does, the client doesn’t remember agreeing to the extra cost. Now you’re stuck - you did the work, you bought the materials, and you’re either eating the cost or fighting about it. Neither option is good for business.

The fix is simple: get every change order signed before the work starts. Not after. Not “when we get a chance.” Before. Every single time.

The problem is that traditional change order processes are slow. You have to write up the change, print it, get it to the client, wait for them to sign, and get the signed copy back. On a busy jobsite with three projects running at once, that process feels like it takes forever. So you skip it. You do the work on a handshake. And you lose money.

Projul makes change order signatures fast enough that you’ll actually do it every time. Here’s how:

Create the change order in 60 seconds. Right from the project in Projul, you add a change order with the new line items, adjusted costs, and a brief description of what changed and why. If you’re on the jobsite with your phone, you can do this between tasks. It doesn’t require sitting down at a desk with a laptop.

Send it for signature immediately. One tap and the change order goes to the client. They get a text or email with a link. On their phone, they can review and sign in under a minute. You don’t have to drive anywhere. You don’t have to print anything. You don’t have to wait for the mail.

The signed change order ties to the project automatically. Once signed, it shows up in the project record right alongside the original estimate. Your whole team can see what was approved, when it was approved, and for how much. When it comes time to invoice, every change is documented and accounted for.

Your budget updates in real time. The approved change order adjusts the project budget so you always know where you stand financially. No surprises at the end of the job. No scrambling to figure out which extras were approved and which weren’t. The numbers tell the story, and the signed documents back them up.

This protects you in disputes. When a client pushes back on a charge three months later, you pull up the signed change order on your phone. Date, time, signature, line items - it’s all there. The conversation goes from “I never agreed to that” to “oh right, I did sign that.” Dispute over. Margin protected.

The contractors who make the most money aren’t always the ones who bid the highest. They’re the ones who capture every dollar they’re owed. And that starts with getting change orders signed before the work begins - every time, no exceptions.

From Signed Estimate to Active Project in One Click

Getting the signature is a big win. But what happens next matters just as much. With a lot of construction software, signing the estimate is where the automation ends. You still have to manually create the project, re-enter the line items as tasks, build out a schedule, and set up the client’s access. That’s busy work. It’s the kind of work that eats up your evening or your office manager’s entire Monday morning.

Projul handles the transition from signed estimate to active project automatically. Here’s what happens after the client puts their signature on the screen:

The estimate converts to a project. You don’t re-enter anything. The project is created from the signed estimate with all the details already in place - client info, job address, scope of work, line items, agreed pricing. One click and the project exists. All the information from the estimate carries over so nothing gets lost in translation.

Tasks populate from your estimate line items. The line items on your estimate become tasks in your project management system. If the estimate included demolition, framing, electrical, plumbing, and finishing - those become trackable tasks your crew can see and update from the field. You’re not spending 30 minutes manually creating a task list that mirrors what was already on the estimate.

Your schedule starts to take shape. With tasks in place, you can drag them onto your schedule, assign crew members, and set target dates. The project goes from “signed” to “scheduled” in minutes, not days. Your team knows what’s coming and when. Your clients know when to expect the crew. And you’re not scrambling at the last minute to figure out the timeline.

The client portal activates. Once the project is live, your client gets access to their customer portal. They can see project status, upcoming milestones, photos, messages, and documents - all without calling your office. This reduces the “when are you coming?” phone calls that eat up your day and gives the client confidence that their project is moving forward.

No double entry. No copy-paste. No mistakes. When you manually transfer information from an estimate to a project, things get missed. A line item gets left off. A price gets transposed. A client’s phone number gets typed wrong. These little errors create big problems down the road - wrong invoices, missed scope, frustrated clients. Automating the estimate-to-project conversion eliminates those errors entirely.

The whole flow looks like this: You meet with the client. You build the estimate in Projul. You send it for signature. The client signs on their phone. You get notified. You convert the estimate to a project with one click. Tasks populate. The schedule builds. The client portal goes live. And you’re off to the next job - without spending an hour on data entry.

That’s the difference between a tool that just collects signatures and a platform that runs your entire business. Projul connects every step - from the first lead to the signed estimate to the active project to the final invoice - so you spend less time on paperwork and more time building.

Practical Tips for Getting Signatures Faster

Getting the e-signature tool set up is the easy part. Getting clients to actually sign quickly is where most contractors can improve. These tips come from working with thousands of construction businesses.

Send the estimate within 24 hours of the site visit. The longer you wait, the colder the lead gets. Homeowners often get multiple bids within a few days, and the contractor who delivers a professional estimate first has a serious edge. Build your estimates from templates so you can turn them around the same day as the walkthrough. Contractors who send estimates within 24 hours close at nearly double the rate of those who take a week.

Make your estimate easy to read. A confusing estimate creates hesitation, and hesitation kills deals. Break line items into clear sections: demolition, materials, labor, permits. Include brief descriptions so the client understands what they’re paying for. When the estimate is clear, the client feels confident signing it without needing a follow-up call to ask questions.

Include your payment terms on the signature page. Don’t bury payment schedules in a separate document. Put your deposit amount, progress payment milestones, and final payment terms right on the estimate. When the client signs, they’re agreeing to the scope and the payment schedule in one step. This prevents disputes later and helps your cash flow stay predictable.

Follow up the same day you send it. A quick text or call saying “Hey, just sent over the estimate for your kitchen remodel, let me know if you have any questions” goes a long way. It shows you’re responsive and gives them a nudge to open the email. Pair this with automated client reminders to handle the follow-ups after the initial send.

Don’t skip signatures on change orders. This is where contractors lose money. A verbal “yeah go ahead” on a scope change isn’t worth anything when the client disputes the charge later. Make it a company policy: every change order gets signed before the work starts. It takes your client 30 seconds and protects thousands of dollars in margin.

Track your signature turnaround time. Pay attention to how long it takes clients to sign after you send an estimate. If the average is creeping up, look at your lead management process. Are you sending estimates to unqualified leads? Are your prices out of line with the market? Are you waiting too long after the site visit? The signature speed is a signal for the health of your entire sales pipeline.

Use project scheduling to create urgency. When you include a proposed start date on the estimate, it gives the client a reason to sign now rather than later. “We can start your project on April 15th if we get the signed estimate back by Friday” is a natural, honest way to move things along without being pushy. Tie the start date to your actual project management calendar so the date is real and you can deliver on the promise.