Architect of Record

Architect of Record is the licensed architect legally responsible for the design and adherence to building codes throughout a construction project.

What the Architect of Record Does

The AOR’s name and license number appear on the construction documents submitted to the building department. They are legally responsible for:

• Code compliance: Ensuring the design meets all applicable building, fire, accessibility, and zoning codes.
• Stamping and signing drawings: Their professional seal on the documents carries legal liability.
• Construction administration: Reviewing submittals, responding to RFIs, conducting site visits, and issuing field reports.
• Certificate of Substantial Completion: The AOR typically certifies when the project is substantially complete.

AOR vs. Design Architect

On large projects, these are often different people. A well-known design firm might create the concept and aesthetic design, while a local AOR handles the technical documentation, code compliance, and construction-phase services. The AOR carries the legal responsibility regardless of who originated the design concept.

Why Contractors Should Care

• RFIs and submittals go to the AOR — they’re your primary design-side contact during construction.
• Change orders affecting design need AOR review and approval.
• Inspections and closeout often require AOR sign-off before the owner takes occupancy.

Practical Example

A national hotel chain hires a design architect in New York to create the look and feel of a new property in Denver. A Denver-based AOR adapts the design to meet Colorado building codes, stamps the permit set, and handles construction administration. The GC’s project manager works primarily with the AOR for day-to-day design questions.

Keeping track of submittals, RFIs, and AOR correspondence is easier with the right tools. Projul’s project management features help contractors stay organized across every phase of construction.