Switch From Procore to Projul: Migration Guide

Procore is one of the biggest names in construction software. It is built for large commercial general contractors running complex projects with big teams. But if you are a mid-size contractor, you have probably noticed something: you are paying enterprise prices for a tool that is more than you need.

This guide covers why contractors leave Procore, how the migration to Projul works, what you can expect to save, and a feature by feature comparison to help you decide if the switch makes sense.

Why Contractors Leave Procore

Procore is a good product. Nobody argues that. But good does not always mean right for your business. Here are the reasons mid-size contractors start looking for alternatives. (For a quick side-by-side overview, see our Projul vs Procore comparison.)

Enterprise Pricing That Does Not Fit Mid-Size Budgets

Procore’s pricing is based on your annual construction volume. For most contractors, that means $10,000 to $50,000 or more per year. When you are doing $5 million to $20 million in annual revenue, that is a significant chunk of your overhead going to software.

The pricing also tends to go up. As your volume grows, so does your Procore bill. Many contractors find that their software cost increases faster than their profit margins.

It Is Overkill for Most Mid-Size Work

Procore was built for large commercial general contractors managing hundreds of subcontractors across multi million dollar projects. It includes features like bid management for large sub pools, detailed RFI tracking across dozens of stakeholders, and compliance tools for government contracts.

If you are a residential contractor, remodeler, or specialty trade doing $2 million to $20 million per year, you are paying for features you will never touch. That is money wasted.

Long Contracts and Auto Renewals

Procore uses annual contracts with auto renewal clauses. Many contractors do not realize they are locked in until they try to cancel. The cancellation window is usually 30 to 60 days before your renewal date. Miss that window and you are on the hook for another year.

Complex Onboarding and Slow Adoption

Getting your team up and running on Procore takes time. The platform has a steep learning curve, especially for field crews who just want to check their schedule and log progress. Some contractors report spending months getting their team fully trained, and even then, adoption in the field can be low.

You Need Features Procore Does Not Prioritize

Procore focuses on project management for large GCs. But mid-size contractors often need strong estimating tools, built in invoicing, and QuickBooks integration that actually syncs both ways. Procore treats these as secondary features or pushes you toward third party integrations.

What Mid-Size Contractors Don’t Need From Procore

One of the biggest problems with Procore is that you pay for the whole platform whether you use it or not. Procore was built for large commercial general contractors running $50 million to $500 million or more in annual volume. That means the feature set is packed with tools that most mid-size contractors will never open.

Here is a look at what you are paying for but probably not using.

BIM and 3D Model Coordination

Procore includes tools for Building Information Modeling (BIM) coordination. These let large GCs view 3D models, link them to project documents, and coordinate between architects, engineers, and trades on complex commercial builds.

If you are a residential contractor, remodeler, roofing company, or specialty trade, you have zero use for BIM tools. You are not coordinating 3D models across a dozen firms. But those features are baked into the platform cost.

Advanced RFI and Submittal Workflows

Procore’s RFI (Request for Information) system is designed for projects with dozens of stakeholders. It supports multi-level review chains, ball-in-court tracking across companies, and complex approval paths that involve owners, architects, and multiple subcontractors.

Most mid-size contractors handle RFIs with a quick phone call, a text, or a simple email. You do not need a system built for 30 companies working on a single hospital project. A simpler approach saves time and avoids the overhead of configuring workflows you will never fully use.

Multi-Company and Multi-Org Management

Procore supports managing multiple companies and organizations under one account. This is useful for large construction firms that operate several subsidiaries or divisions across different regions.

If you run one company with one or two offices, this feature adds complexity without adding value. It means more settings to configure, more permissions to manage, and more screens to click through for tasks that should be simple.

Workforce Planning and Labor Productivity Analytics

Procore offers workforce planning tools that help large GCs forecast labor needs across a portfolio of projects. These tools are designed for companies managing hundreds of workers across many job sites at once.

For a contractor with 10 to 50 employees, you already know who is on which job. A visual scheduling tool with crew assignments gives you everything you need without the complexity of enterprise workforce planning.

Bid Management for Large Sub Pools

Procore’s bid management is built for GCs who send bid packages to dozens or hundreds of subcontractors. The system includes prequalification tools, bid leveling, and sub comparison features designed for large commercial projects.

If you self-perform most of your work or manage a handful of trusted subs, this feature does not help you. You need a fast way to send estimates and close deals, not a system for managing 200 bid invitations.

The Bottom Line on Enterprise Bloat

Every one of these features costs money to build and maintain. Procore passes that cost on to every customer, regardless of whether they use those tools. When you add it all up, you could be paying $15,000 to $40,000 per year for a platform where you actively use maybe 30% to 40% of the features.

Projul takes a different approach. It is built specifically for mid-size contractors. Every feature in the platform, from estimating to job costing to scheduling, is something contractors actually use every day. There is no bloat. No enterprise overhead. Just the tools you need to run your business.

Hidden Costs of Procore That Add Up Fast

The sticker price of Procore is only part of the story. There are costs that show up after you sign the contract that most contractors do not think about until they are already locked in.

Third-Party Tools You Still Need

Procore does not include strong estimating, invoicing, or two-way QuickBooks sync out of the box. Many contractors end up adding separate subscriptions for these core functions. That could mean another $200 to $500 per month on top of your Procore bill just to cover the basics.

With Projul, estimating, invoicing, and QuickBooks integration are all included. You are not stacking subscriptions to fill gaps.

Admin Time and Configuration Overhead

Procore requires ongoing admin work to keep running smoothly. Permission settings, workflow configurations, template management, and user training all take hours every month. For a mid-size company without a dedicated IT person, that time comes directly from your project managers or office staff, people who should be focused on building, not configuring software.

Projul is designed to be simple from the start. Settings are straightforward. New users can be added in minutes. Your team spends less time in menus and more time on jobs.

Price Increases at Renewal

Procore’s volume-based pricing means your bill goes up as your company grows. Close a few big projects and your annual construction volume jumps, which means higher software costs at renewal. You get penalized for growing your business.

Projul uses flat monthly pricing. Your cost stays the same whether you do $5 million or $25 million in volume. Growth should be rewarded, not taxed.

The True Annual Cost Comparison

When you factor in the base Procore subscription plus the extra tools most contractors need, the real cost often lands between $15,000 and $60,000 per year. Compare that to Projul’s all-in pricing of $4,788 to $14,388 per year with nothing else to buy.

Over three years, the difference can be $40,000 to $100,000 or more. That is a new truck, a new hire, or a down payment on equipment.

How Projul Compares to Procore

Here is a side by side look at where each platform stands on the features that matter to mid-size contractors.

Feature	Procore	Projul
Pricing	Volume based, $10K+ per year	Flat rate starting at $4,788/year
Best Fit	Large commercial GCs	Mid-size contractors, all trades
Unlimited Users	Yes	Yes
Project Management	Advanced, complex	Practical, easy to learn
Estimating	Basic, often needs third party tools	Built in with assemblies and cost database
Scheduling	Yes	Visual scheduling with crew assignments
Job Costing	Yes (complex setup)	Real time, simple to use
Invoicing	Limited, relies on integrations	Built in invoicing
QuickBooks Integration	Third party or limited	Direct two way sync
CRM and Lead Tracking	No	Yes, full pipeline management
Mobile App	Yes	Yes, iOS and Android
Customer Portal	Limited	Yes
Onboarding	Self guided, lengthy	Dedicated team, 1 to 2 weeks
Contract Length	Annual, auto renewing	Month to month or annual

The Cost Savings Are Significant

This is usually the first thing contractors want to know. Let’s break down the numbers.

Procore Cost Estimates

Procore does not publish pricing on their website, but contractors consistently report these ranges:

• $5M to $10M annual volume: $10,000 to $20,000 per year
• $10M to $25M annual volume: $20,000 to $35,000 per year
• $25M+ annual volume: $35,000 to $50,000+ per year

These numbers can vary based on the modules you use and your negotiation, but the floor for most contractors is around $10,000 per year.

Projul Pricing (Annual)

Plan	Monthly Cost	Annual Cost	Users
Core	$4,788/year	$4,788/yr	Unlimited
Core+	$7,188/year	$7,188/yr	Unlimited
Pro	$14,388/year	$14,388/yr	Unlimited

Full details on the pricing page.

What You Save

For a contractor paying $20,000 per year on Procore, switching to Projul’s Core+ plan saves you $12,812 per year. That is over $1,000 per month back in your pocket.

For a contractor paying $35,000 per year on Procore, switching to Projul’s Pro plan (the most feature rich option) saves you $20,612 per year.

Here is what those savings look like over time:

Current Procore Cost	Projul Plan	Year 1 Savings	3 Year Savings
$10,000/yr	Core ($4,788/yr)	$5,212	$15,636
$20,000/yr	Core+ ($7,188/yr)	$12,812	$38,436
$35,000/yr	Pro ($14,388/yr)	$20,612	$61,836
$50,000/yr	Pro ($14,388/yr)	$35,612	$106,836

That is real money you can put toward equipment, crew, or marketing.

What Transfers From Procore to Projul

Procore has good data export tools, which makes migration easier than you might expect.

What You Can Import

• Contacts and directory. Your contact directory can be exported and imported into Projul’s CRM. Company names, contacts, emails, phone numbers, and addresses all transfer.
• Project information. Project names, addresses, dates, and basic details can be exported as CSV and imported into Projul’s project management system.
• Documents and photos. Procore lets you download project documents and photos in bulk. Upload them to the corresponding projects in Projul.
• Budget data. Export your budget line items and cost data. The Projul team can help you map this to Projul’s job costing structure.
• Estimates. If you have estimates in Procore (or a connected estimating tool), export them and rebuild them using Projul’s estimating tools.

What Needs Manual Setup

• RFIs and submittals. These do not transfer between platforms. For active projects, recreate the open items. Closed RFIs can stay in Procore for reference.
• Custom workflows. Any automated workflows or approval chains need to be rebuilt in Projul. The simpler setup in Projul usually means this goes faster than you expect.
• Drawings and markup history. You can transfer the files, but markup history and version trails will stay in Procore. Download final versions for your records.
• Daily logs. Export these as PDFs for your records. Active projects may need key log entries recreated.
• Integrations. Any third party tools connected to Procore (accounting, estimating, etc.) will need to be reconnected or replaced. Projul’s built in QuickBooks integration and invoicing often replace tools you were paying extra for.

Step by Step Migration Plan

Here is a practical approach to making the switch without disrupting your active projects.

Before You Start

1. Check your Procore contract. Find your renewal date and cancellation window. If your renewal is coming up, start planning now so you are ready to switch when the contract ends.
2. Schedule a demo with Projul. See the platform, ask your questions, and make sure it fits your workflow before committing.
3. Identify your active projects. Make a list of current jobs that need to be migrated. Completed projects can stay in Procore for reference.

Week 1: Export and Set Up

4. Export your data from Procore. Use Procore’s export tools to download your contact directory, project list, documents, and budget data. Save everything in organized folders.
5. Set up your Projul account. Choose your plan and get your account created. The onboarding team will schedule a kickoff call.
6. Import contacts. Upload your contact CSV into Projul. Map your fields with help from the onboarding team.
7. Configure your settings. Set up your company info, estimating templates, cost codes, and project templates. This is where Projul’s simplicity pays off. What took weeks in Procore takes days here.

Week 2: Migrate and Train

8. Create active projects in Projul. Set up your current jobs with their key details, schedules, and assigned crews.
9. Upload project documents. Transfer photos, plans, contracts, and other files to each project.
10. Connect QuickBooks. Set up the QuickBooks integration so your accounting stays in sync from day one.
11. Train your team. Projul’s onboarding team runs training sessions for office staff and field crews. The mobile app is simple enough that most field workers are comfortable within a day.
12. Start all new work in Projul. From this point forward, every new lead, estimate, and project goes into Projul.

Week 3 and Beyond

13. Wind down Procore. As projects that started in Procore wrap up, you will naturally use it less. Keep it active until your contract ends or until all active projects have moved over.
14. Download your Procore archive. Before your account closes, do a final export of all project data. Store it locally so you have records.

Real Reasons Contractors Make the Switch

Here is what we hear from contractors who have made this move.

The price was hard to justify. When your software costs more than a full time employee and you are only using a fraction of the features, the math stops making sense.

Their field crews would not use it. Procore’s learning curve meant low adoption in the field. If your crews are not logging their time, updating tasks, and uploading photos, the system is not doing its job. Projul’s simpler interface gets higher adoption from day one.

They needed better estimating. Procore’s estimating is not its strength. Contractors who rely on detailed estimates with assemblies, markups, and professional formatting find that Projul’s estimating tools give them what they actually need.

They wanted everything in one place. With Procore, many contractors end up using separate tools for estimating, invoicing, CRM, and accounting sync. Projul handles all of that in one platform, which means fewer subscriptions and less time switching between apps.

They wanted a CRM. Procore does not track leads or manage your sales pipeline. If you want to follow a customer from first call to signed contract to completed project, you need construction CRM software. Projul includes it.

Tips for a Smooth Transition

1. Time it with your contract. Start planning your switch 2 to 3 months before your Procore renewal date. That gives you time to evaluate Projul, set it up, and train your team without rushing.
2. Do not migrate closed projects. Export them for your records, but do not waste time rebuilding old jobs in a new system. Focus on active and upcoming work.
3. Get buy in from your PMs. Your project managers are the ones who will use the software daily. Show them Projul early, let them ask questions, and get their feedback. When they are on board, the rest of the team follows.
4. Use the overlap period. Run both systems in parallel for 2 to 4 weeks. New work goes in Projul. Active Procore projects stay there until they wrap up. This avoids a hard cutover that stresses your team.
5. Lean on the onboarding team. Projul’s team has helped contractors switch from Procore many times. They know where the gotchas are and how to avoid them. Use their expertise.

Why Mid-Size Contractors Are Leaving Procore in 2025 and 2026

The wave of mid-size contractors leaving Procore is not new, but it is picking up speed. There are a few reasons this is happening right now.

The Market Shifted, Procore Did Not

During the construction boom of 2021 and 2022, a lot of contractors signed up for Procore because they were growing fast and wanted “the best.” But as margins tightened in 2023 and 2024, those same contractors started looking hard at every line item on their P&L. A $25,000 software bill stands out when your net profit margin is 5% to 8%.

Procore has not adjusted its pricing to match what mid-size contractors can justify. The platform keeps adding features aimed at enterprise customers, which drives the price higher and makes the interface more complex. Meanwhile, tools like Projul have gotten better and better at serving the $2 million to $30 million contractor segment.

Procore’s IPO Changed the Incentives

After Procore went public in 2021, the company faced pressure to grow revenue quarter over quarter. That means higher prices, longer contracts, and more upselling. Publicly traded software companies optimize for shareholder returns, not for making life easier for a 15-person roofing company in Phoenix.

Mid-size contractors are not Procore’s priority customer anymore. The big revenue comes from large GCs and developers. If you are doing $8 million a year in residential remodeling, you are a small fish in their pond. And you will feel it in the support you get and the features they prioritize.

Contractors Talk to Each Other

Word of mouth is huge in construction. When one contractor in your trade association switches from Procore to something simpler and saves $15,000 a year, people notice. We hear from contractors all the time who say a friend or competitor made the switch and told them about it. That kind of peer validation matters more than any marketing pitch.

If you are weighing your options, our best construction software roundup breaks down the top platforms by contractor type and budget so you can see what fits.

What Procore Actually Costs at Different Company Sizes

Procore does not publish pricing, which makes it hard to budget before you get on a sales call. Based on what contractors report, here is a more detailed breakdown of what Procore costs at different scales, and how Projul compares.

Contractors Doing $2M to $5M Per Year

At this level, Procore typically quotes $10,000 to $15,000 per year. That might sound manageable, but think about what that means for your business. If your net margin is 6%, you need to generate roughly $200,000 in additional revenue just to cover the software. For a company doing $3 million, that is a significant percentage of your overhead going to one tool.

Projul’s Core plan at $4,788 per year covers project management, estimating, scheduling, and invoicing. You save $5,000 to $10,000 and get the features you actually use every day.

Contractors Doing $5M to $15M Per Year

This is where the gap gets painful. Procore’s volume-based pricing pushes most contractors in this range to $15,000 to $30,000 per year. Add in the third-party tools you need for estimating and invoicing, and you are looking at $20,000 to $35,000 in total software costs.

Projul’s Core+ plan at $7,188 per year includes everything the Core plan has plus advanced features like construction project management tools, enhanced reporting, and priority support. Total savings: $10,000 to $25,000 per year.

Contractors Doing $15M to $50M Per Year

At this level, Procore typically runs $30,000 to $50,000 per year or more. You are getting the full enterprise platform whether you want it or not. The BIM tools, the workforce planning, the multi-org management. All of it.

Projul’s Pro plan at $14,388 per year gives you every feature Projul offers. For a contractor doing $25 million in annual volume, that is a savings of $20,000 to $35,000 per year compared to Procore. Over a three-year period, that is $60,000 to $100,000 back in your business.

For a detailed look at how Procore structures its pricing and where the costs add up, check out our Procore pricing breakdown.

Data Migration: What You Keep and What You Lose

Switching software always raises the same question: what happens to my data? Here is an honest look at what comes with you when you leave Procore, and what stays behind.

What Comes With You Cleanly

Your contact database transfers well. Names, emails, phone numbers, company names, and addresses all export as CSV files and import into Projul without issues. Most contractors have 500 to 5,000 contacts, and the import takes minutes.

Project details like names, addresses, start dates, and basic scope information transfer through CSV export and import. Your Projul onboarding specialist maps the fields so everything lands in the right place.

Documents and photos export from Procore as file downloads. You upload them to the matching projects in Projul. This is the most time-consuming part of migration, but it is straightforward. Budget line items and cost codes export and can be mapped to Projul’s job costing structure.

What You Lose (and Why It Usually Does Not Matter)

Here is the honest part. Some things do not transfer between any two construction platforms, not just Procore and Projul.

Markup history on drawings. You can download the final marked-up versions, but the layer-by-layer history of who marked what and when stays in Procore. For completed projects, this rarely matters. For active projects, download the latest version and continue in Projul.

RFI and submittal chains. The back-and-forth conversation threads on RFIs do not export in a structured way. Export them as PDFs for your records. For active RFIs, recreate the open items in Projul. Most contractors find they only have 5 to 10 active RFIs at any given time, so this takes an hour at most.

Daily log history. Your historical daily logs export as PDFs. You keep the records, but they will not be searchable in Projul the way they were in Procore. Going forward, daily logs in Projul are simpler to fill out, which means your crews will actually use them.

Custom workflow automations. Any approval chains or automated notifications you built in Procore need to be rebuilt. The upside is that Projul’s workflow setup is much simpler, so what took you two days to configure in Procore takes two hours in Projul.

Integration connections. Third-party tools that were connected to Procore will need to be reconnected or replaced. The good news is that Projul’s built-in estimating, invoicing, and QuickBooks sync often replace tools you were paying extra for. So you lose a connection but gain a built-in feature.

The Migration Safety Net

Here is something most contractors do not realize: you do not have to delete your Procore account the day you start using Projul. Keep Procore active through the end of your contract. Use Projul for all new work. Reference Procore for historical data on older projects. By the time your Procore contract expires, you will have months of work in Projul and a complete archive downloaded from Procore.

There is no cliff edge. The transition is gradual, and you always have access to your old data.

What Happens After You Switch

Contractors who have made the move from Procore to Projul consistently report a few things that surprised them.

Your Team Actually Uses the Software

This is the one that matters most. Procore’s complexity means a lot of field crews half-use it or avoid it entirely. They check their schedule and that is it. When you switch to Projul, the simpler interface means your guys actually log time, upload photos, update task status, and use the mobile app the way it was intended. Better data in means better decisions out.

You Stop Paying for Software You Forgot About

When you leave Procore, you also audit all the third-party tools you bolted on to fill gaps. Many contractors discover they are paying $100 to $400 a month for estimating software, invoicing tools, or CRM platforms that Projul already includes. The Procore savings are just the start. The total software cost reduction is usually even bigger.

Your Office Staff Gets Hours Back

Procore requires admin time. Permission management, template configuration, workflow setup, user training for new hires. In Projul, these tasks are simpler and faster. Office managers and project coordinators report getting 3 to 5 hours per week back when they switch. Over a year, that is 150 to 250 hours of productive time returned to your team.

You Can Actually Talk to Support

Mid-size contractors on Procore often feel like they are at the bottom of the priority list. Support tickets take days. Feature requests go nowhere. With Projul, you get a dedicated onboarding team and responsive support from people who understand construction. When something breaks or you need help, you get a human who knows your business, not a chatbot.

Is the Switch Right for You?

If you are a mid-size contractor doing under $50 million in annual volume, and you are paying $10,000 or more per year for Procore, it is worth looking at Projul. You will get the project management, estimating, scheduling, invoicing, and job costing tools you actually use, without paying for enterprise features you do not need.

The savings alone make the conversation worth having. But for most contractors, it is the simplicity and higher team adoption that makes the biggest difference.

Ready to Stop Overpaying for Software You Don’t Fully Use?

If you are tired of writing five-figure checks for a platform built for companies ten times your size, it is time to look at something better.

Projul gives mid-size contractors the tools they actually need: estimating, scheduling, job costing, invoicing, CRM, and project management, all in one platform. No enterprise bloat. No annual lock-in. No surprises on your bill.

Here is what happens when you schedule a demo:

1. You get a live walkthrough of the platform with someone who understands construction, not a sales rep reading a script.
2. You see your workflow in Projul. The team maps your current process to show exactly how Projul handles it.
3. You get a migration plan. If you decide to switch, the onboarding team lays out a step-by-step plan to move your data and train your crew.

No pressure, no 12-month commitment required. Just a clear look at what your business looks like on a platform built for contractors your size.

Schedule your demo today and see the difference for yourself. You can also check out our pricing page to compare plans.