Turn tracked hours into paid invoices with Projul's Service Invoicing.

Import time logs, send invoices, get paid

Manually typing hours into invoices is slow, error-prone, and easy to put off. With Service Invoicing, you pick the project, choose a date range if you need one, and pull in approved time logs as ready-to-send line items.

Projul’s Service Invoicing imports approved time logs directly into draft invoices with task descriptions and default markup applied automatically. Every billable hour gets captured so contractors never lose revenue to forgotten labor. Projul offers flat-rate pricing with no per-user fees for construction companies of all sizes.

Each line item includes the task details and comments your crew logged, so the invoice tells a clear story. Your company’s default markup applies automatically, and the draft is ready to review and send in minutes.

• One-click import from tracked time to invoice. Pick a project, choose your date range, and import. Approved time logs become itemized line items with descriptions and markup already applied.
• Invoice directly from tasks and schedules. Service workers don’t have to wait for the office. They can generate invoices straight from their tasks, keeping billing moving as fast as the work itself.
• Accurate line items your clients can trust. Every line item comes from actual time data with task descriptions, steps, and comments attached. Clients see the work, understand the charges, and pay faster.

The real cost of forgotten billable hours

Every contractor has been there. A crew spends three days on a service call. The hours get tracked, but nobody creates the invoice right away. A week goes by. Then two weeks. By the time someone gets around to billing, half the details are fuzzy and some hours get missed entirely.

This isn’t a small problem. For service-heavy contractors running multiple jobs every week, unbilled labor can add up to thousands of dollars every month. Not because the work didn’t happen, but because the invoicing process was too slow to keep up.

The math is straightforward. If you have 10 field workers billing at $85/hour and each one has just 2 unbilled hours per week, that’s $1,700 a week walking out the door. Over a year, that’s more than $88,000 in revenue you earned but never collected.

Service Invoicing closes that gap by making invoicing as fast as time tracking. Your crew logs hours on Monday. You pull those hours into an invoice on Tuesday. The client has a bill in their inbox before they’ve forgotten the work was done.

How the invoice creation workflow works

The process from tracked time to sent invoice takes about two minutes. Here’s exactly how it works in Projul:

Step 1: Your crew tracks time. Whether they use standard time tracking or geo-fenced time tracking, hours get logged against the project and task. Task descriptions, steps completed, and comments all attach to the time entry.

Step 2: Time gets approved. Your project manager or office staff reviews and approves time entries. This is your quality check to make sure hours and descriptions are accurate before they hit an invoice.

Step 3: Import into a draft invoice. From the project or from the Service Work Profitability report, click to import approved time logs. Choose all time on the project or filter by date range. Projul creates a draft invoice with each time entry as a separate line item.

Step 4: Review and adjust. Your draft shows every line item with the task description, hours, rate, and your company’s default markup applied. Add materials if it’s a T&M job. Remove any line items that shouldn’t be on this particular invoice. Adjust descriptions if you want to.

Step 5: Send. Hit send and the invoice goes to your client with a clear, itemized breakdown of the work. If you have payment processing enabled, the client can pay right from the invoice with a credit card or ACH.

The whole process replaces what used to be 30 to 60 minutes of manual data entry with two minutes of review and a click.

Progress billing for ongoing service work

Not every job wraps up in a single visit. For projects that span weeks or months, you need to bill as work progresses rather than waiting until the end. Service Invoicing handles this naturally because you control which time entries go on each invoice.

Run a service project that lasts six weeks? Bill every Friday by importing that week’s approved hours. Your client gets a weekly invoice that matches the work they saw happen. Your cash flow stays healthy because you’re collecting as you go instead of floating a month’s worth of labor.

This works alongside Projul’s progress billing tools for larger projects. Whether you’re billing by percentage complete, by phase, or by time period, Projul gives you the flexibility to invoice the way that makes sense for each job.

For contractors who handle a mix of small service calls and larger projects, this flexibility is critical. A one-day service call might get a single invoice. A three-month renovation might get weekly progress bills. Both workflows live in the same system.

Deposit invoicing and collecting upfront payments

Before the work even starts, many contractors collect a deposit. Service Invoicing works hand in hand with Projul’s standard invoicing to handle deposits cleanly.

Create a deposit invoice based on your estimate or a flat amount. Once the deposit clears, begin work and track time normally. When you generate service invoices for the labor, the deposit is already on record so you can see exactly how much the client still owes.

This keeps your accounts receivable clean and eliminates the awkward conversations about how much has already been paid. The client sees the deposit credited on their invoice, and you see the remaining balance in your dashboard.

Change order billing without the headaches

Scope changes happen on almost every project. A client wants an additional outlet. The inspection requires a fix you didn’t plan for. The homeowner decides to upgrade the fixtures mid-project.

When you create a change order through estimates and change orders, the extra work gets its own scope and budget. Your crew tracks time against those change order tasks just like any other work. When it’s time to bill, those hours show up in Service Invoicing ready to be imported.

You can bill change order work on a separate invoice or include it with the regular project billing. Either way, the line items clearly show which work was part of the original scope and which was added through change orders. Clients see exactly what they’re paying for, and you don’t leave change order revenue on the table.

This is where a lot of contractors lose money. They do the extra work, track the hours, but never get around to billing the change order separately. With Service Invoicing, those hours are just as easy to invoice as any other tracked time.

Online payments that speed up collection

Sending an invoice is only half the job. Getting paid is the other half. Projul’s payment processing lets your clients pay directly from the invoice using a credit card or ACH transfer.

When you send a service invoice, the client gets an email with a link. They click, review the line items, and pay. The payment records automatically in Projul and syncs to QuickBooks. No check to deposit. No payment to manually record. No spreadsheet to update.

Online payments speed up your collection timeline significantly. Instead of mailing a paper invoice, waiting for a check, depositing it, and waiting for it to clear, you get paid in days instead of weeks. For service contractors who bill weekly, that faster cash cycle makes a real difference in your ability to cover payroll and materials.

QuickBooks sync keeps your books clean

Every service invoice you create in Projul syncs automatically to QuickBooks Online or QuickBooks Desktop. The invoice details, line items, amounts, and customer information all push to your accounting software without anyone touching QuickBooks.

When the client pays, the payment syncs too. Your books stay current in real time. Your bookkeeper or accountant sees the same data you see in Projul, just organized in their preferred accounting format.

This eliminates the most tedious part of service invoicing for most contractors: the double entry. Before Projul, you’d create the invoice in your project management tool, then recreate it in QuickBooks. Every invoice, twice. With Service Invoicing and the QuickBooks sync running, you create it once and your accounting software updates automatically.

For contractors processing 50 or 100 invoices a month, the time savings add up fast. Even at 5 minutes per manual QuickBooks entry, 100 invoices means over 8 hours a month of pure data entry that goes away completely.

Payment reminders that get you paid faster

Not every client pays on time. Some forget. Some are slow. Some need a nudge. Projul helps you follow up without being the bad guy.

Track which invoices are outstanding, how long they’ve been open, and how much is owed. When a payment is overdue, send a reminder directly from Projul. The client gets a professional follow-up with the invoice attached and a link to pay online.

This takes the personal awkwardness out of collections. You’re not calling someone to ask about a bill. You’re sending an automated, professional reminder that includes everything they need to pay right now. Most clients who get a reminder with a one-click payment link pay within 48 hours.

For contractors with a lot of outstanding invoices, this alone can recover significant revenue. Money you already earned sitting in accounts receivable isn’t helping your business. Getting it collected faster means healthier cash flow and fewer end-of-month scrambles.

Spot unbilled work and invoice it on the spot

Your Service Work Profitability report already shows which projects have unbilled hours sitting on them. Now you can act on that immediately. When you see labor you haven’t invoiced yet, pull those time logs into an invoice and get it out the door.

No more letting billable hours pile up while you “get around to it.”

• Go from report to invoice without switching tools. The Service Work Profitability report flags unbilled hours. From there, import those time logs into an invoice and send it, all within Projul.
• Keep cash flow healthy by invoicing as you go. Don’t wait until the end of a project to bill for labor. Invoice completed work regularly so money keeps coming in while the project’s still active.
• Never let billable hours go unnoticed again. Between the profitability report and one-click importing, there’s no reason for labor to go unbilled. Every tracked hour has a clear path to an invoice.

Time and materials invoicing, finally made simple

For T&M work, invoicing has always been a headache. You need accurate labor hours and materials on the same invoice, and getting it all together usually means juggling spreadsheets or bouncing between systems.

With Service Invoicing, you import your tracked time as line items and add materials to the same invoice. Your markup applies to the labor automatically, giving your client one clean, itemized invoice that covers the full scope of work.

• Combine labor and materials on a single invoice. Import time logs for the labor side, then add materials directly to the same invoice. One document, one send, no piecing things together.
• Give T&M clients full transparency. Each line item shows the task details and time behind the labor charges, with materials listed right alongside them. Clients see exactly what got done and what got used.
• Bill T&M jobs as work progresses. Don’t wait for the project to wrap up. Import the latest time logs, add recent materials, and send an invoice for the current period so you’re getting paid along the way.

Simple for the field, powerful for the office

Your service workers are out doing the work and tracking their time. Now they can invoice for that work right from their tasks and schedule without handing it off to someone in the office.

For office staff, the ability to pull time data into invoices across any project means billing stays current without chasing down spreadsheets or timesheets.

• Service workers can invoice from the field. Crew members generate invoices directly from their tasks and schedules, so billing doesn’t have to wait until someone’s back at a desk.
• No double entry, no manual hour tracking. Time data flows from the clock to the invoice. Your team tracks time once, and that same data becomes the invoice line item.

Pull hours from any time clock

Service Invoicing works with both standard time tracking and geo-fenced time tracking. However your crew clocks in, those hours are ready to import into an invoice. GPS-verified hours carry the same detail and accuracy into your invoices as standard time entries.

From invoice to payment in one flow

Once you send the invoice, payment processing handles the rest. Your client pays online, and the payment ties back to the invoice automatically. No chasing checks, no reconciling spreadsheets. The payment syncs to QuickBooks, your books update, and you move on to the next job.

Stop leaving money on the table

Every hour your crew tracks is revenue you’ve earned. Service Invoicing makes sure that revenue actually makes it onto an invoice and into your bank account. Over 5,000 contractors use Projul to close the gap between work completed and money collected. At $4,788/year with no per-user fees, your whole team can track time, create invoices, and collect payments from one platform.